Administrative Specialist (Part-Time, Temporary) jobs in United States
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Vanderbilt University · 16 hours ago

Administrative Specialist (Part-Time, Temporary)

positionNashville, TN, United States
timeFull-time, Part-time
remoteOnsite
seniorityMid Level
date3+ years exp

Vanderbilt University is a prominent institution located in Nashville, TN, seeking an Administrative Specialist to support the Office of the Vice Provost for Research and Innovation. This role involves assisting with scheduling, travel arrangements, and day-to-day administrative activities, requiring a high level of technical skill and the ability to manage multiple tasks in a busy office environment.

E-LearningEducationHigher Education
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H1B Sponsor Likelynote

Responsibilities

Support meeting set-up and calendars for OVPRI’s Senior Associate Provosts and for the Research Development and Support (RDS), Sponsored Programs Administration (SPA), and Research Integrity and Compliance (RIC) teams and other OVPRI units as assigned
Submit facilities service requests for the RDS and SPA office suites as needed
Work with OVPRI’s Senior Associate Provosts, RDS, SPA, RIC and other OVPRI staff as assigned to coordinate travel arrangements, submit expense reports, purchase requisitions, or arrange payments and reimbursements to third parties
Act as primary departmental purchase requester in the procurement of supplies, equipment, food/beverage, and other products and services using the appropriate procurement method

Qualification

Office management experienceWord processing proficiencyData entry proficiencyTask prioritizationInterpersonal skillsCommunication skillsHighly organizedWell-coordinated

Required

An Associate's degree from an accredited institution of higher education, or the equivalent experience is required
Excellent interpersonal and communication skills (verbal and written) and the ability to work effectively with a wide range of constituencies in a diverse community
Ability to prioritize and manage urgent tasks in a complex, fast-paced environment
Office management experience
Proficiency in word processing and data entry (e.g., Word, Excel, PowerPoint)
Highly organized and well-coordinated

Preferred

Minimum of three years' experience is strongly preferred

Company

Vanderbilt University

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Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
dateFounded in 1873
location
Nashville, Tennessee, USA
people-size1001-5000 employees
web-link
http://www.vanderbilt.edu

H1B Sponsorship

Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)

Funding

Current Stage
Late Stage
Total Funding
$28.55M
Key Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M

Leadership Team

B
Bharat Bhuva
Professor
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Bill Blot
Professor
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