City Wide Facility Solutions · 1 hour ago
Administrative Assistant
Oklahoma City, OK
Full-time
Onsite
New Grad, Entry Level
$42K/yr - $46K/yrCity Wide Facility Solutions of Oklahoma is the nation's leading management company in the building maintenance industry. The Administrative Assistant will serve as the hub for accounting, administrative, and internal communications activities, managing a diverse set of duties including accounts receivable management, revenue recording, and social media management.
Extermination ServiceFacilities Support ServicesHousekeeping Service
Responsibilities
Proactively manage the collections process by contacting clients regarding past-due invoices and maintaining professional payment relationships. Send out monthly statements to customers
Accurately record daily deposits and reconcile payment entries within the accounting system
Process incoming vendor invoices and expense entries with high attention to detail
Verify contract-based invoices to ensure billing accuracy prior to contractor monthly payment
Create and schedule engaging, professional content for LinkedIn, Facebook, and Instagram to promote City Wide's services, culture, and community involvement in OKC
Maintain and track internal supply levels, performing regular audits to ensure the team has the necessary materials to operate
Manage and update monthly mileage logs and vehicle records for employees
Provide secondary administrative support to the leadership team, including filing, document preparation, answering phones, and special projects as needed
Qualification
Required
High School Diploma required
Proven experience in office administration and basic accounting
Demonstrated proficiency in using LinkedIn, Facebook, and Instagram for business purposes
Advanced knowledge of the Microsoft Office Suite, with a strong emphasis on Excel and Outlook
Maintains a 'zero-error' standard when verifying contract invoices, recording financial deposits, and reconciling mileage logs
A self-starter who takes ownership of the collections process and ensures all administrative tasks are completed through to the finish line
Excellent written and verbal communication skills, capable of maintaining professional diplomacy during collection calls and creating engaging social media
Preferred
A college degree in Accounting, Business, or a related field
Prior experience in Accounts Receivable (AR) and collections is highly desired
Benefits
Comprehensive Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k) with company match
Generous Paid Time Off (PTO) and Holiday Pay
Ongoing Training & Development opportunities
Company
City Wide Facility Solutions
City Wide Facility Solutions offers housekeeping services including electrostatic sprayer, commercial cleaning, and disinfecting services.
Founded in 1961
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeff Oddo
Chief Executive Officer
Tom Partridge
Chief Technology Officer
Recent News
2025-05-07
EIN Presswire
2025-04-26
2025-04-10
Company data provided by crunchbase