Oklahoma Indigent Defense System · 17 hours ago
Administrative Assistant
Oklahoma County, OK
Full-time
Onsite
Entry Level
$55K/yr - $55K/yr
2+ years expThe Oklahoma Indigent Defense System is seeking an Administrative Assistant to support their Central Purchasing team. The role involves managing contracts, executing procurement functions, and providing comprehensive administrative support to ensure efficient operations.
Law Practice
Responsibilities
Processes and manages contracts and legal documents, including accurately initiating and routing items to legal using the IronClad contract lifecycle management system
Executes essential procurement administrative functions, including creating and dispatching documentation (e.g., purchase orders, internal transfers) within the PeopleSoft system
Manages the public posting process for required documentation by uploading information and all necessary attachments to the designated statewide search website
Compiles and delivers final confirmation packets to the Category Manager and relevant personnel, detailing the successful completion and routing of legal, PeopleSoft, and public posting requirements
Provides comprehensive administrative support typical of an Executive Administrator, including scheduling, correspondence, file management, preparing meeting materials, and travel coordination
Serves as dedicated support and manpower for Category Management projects, assisting with research, data organization, coordination, and other project-related operational tasks
Other duties as assigned
Denotes Essential Function
Qualification
Required
An associate's degree in business administration, office management, or related field
Two (2) years of general administrative or office support experience
An equivalent combination of education and experience
Preferred
Direct experience using IronClad or a similar contract lifecycle management (CLM) system
Direct experience with PeopleSoft Financials or an equivalent ERP system for dispatching/purchasing
Previous experience supporting a procurement or strategic sourcing department
Benefits
Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
Company
Oklahoma Indigent Defense System
Oklahoma Indigent Defense System is a State of Oklahoma agency located in Norman, Oklahoma
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase