UCLA · 9 hours ago
Research Concierge Program Coordinator
Los Angeles, CA
Full-time
Onsite
Mid Level
$29/hr - $56/hrUCLA is seeking a Research Concierge Program Coordinator to provide comprehensive faculty transition support within the Research Concierge Program. The role involves liaising with academic departments, analyzing policies, and ensuring smooth onboarding processes for new faculty members.
EducationHigher EducationUniversities
Responsibilities
Provide comprehensive faculty transition support in alignment with programmatic objectives, tools, standard operating procedures, and workflows
Execute an integrated and structured approach to address faculty needs and service requests as they begin their research activities at UCLA
Liaise with hiring academic departments to identify needs, collect requirements and specifications, and communicate RCP services and processes
Conduct analytical studies on a variety of policies, projects, programs and issues in support of overarching programmatic functions and strategic objectives
Serve as a liaison with campus partners, including the Academic Affairs and Personnel Office (AAPO), Environment, Health and Safety (EH&S), Purchasing, UC Path, Graduate Divisions, Facilities Management (FM), DLAM, Libraries, Research COREs, and other groups to provide comprehensive onboarding coordination for the faculty's transition and set-up of research operations
Provide programmatic administrative services including data analysis, report drafting, document editing and maintenance, and other administrative duties as assigned using University systems, policies, and procedures
Apply professional concepts to conduct analysis and projects of moderate scope and complexity to address a variety of policy, research, and procedural issues while using data and information to evaluate alternatives and make sound recommendations
Meet deadlines and requirements on an ongoing basis and as assigned
Qualification
Required
Working knowledge of academic research as a primary component of the University mission
Ability to implement, maintain, and provide evaluation of existing programmatic workflows, SOP's, and documents
Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and colleagues. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others
Using proactive attitude and initiative, demonstrated ability to perform independently and effectively under conditions of fluctuating workloads and a variety of assigned duties. Ability to complete assignments independently or with minimal supervision. Ability to take direction and follow through on details
Demonstrated critical thinking, analytical skills, and sound judgment skills in responding to issues and concerns and understanding of group dynamics, diplomacy and negotiation
Thorough writing skills sufficient to prepare clear, concise, logical, and grammatically correct reports, analysis, correspondence, etc. for management, faculty, and staff
Ability to maintain composure and productivity despite multiple deadlines, frequent interruptions, and distractions and competing priorities
Experience working independently, using sound judgment under pressure; working effectively with faculty, university administrators, staff and students in a large, complex organization while also proficient in ability to use discretion and maintain all confidentiality
Demonstrated skill in the use of computers using Windows-based software, general working knowledge of spreadsheet software and database entry
Ability to work in a fast-paced environment with frequent interruptions and changing priorities
Working knowledge of University systems and security concerns, including, but not limited to Shibboleth; repository for shared documents; document management systems; financial systems; and online content management systems
Experience working in an academic research environment with additional experience in the health sciences/biomedical/life and physical sciences research environments. Experience working with researcher and/or faculty start-up and transfers into an academic environment
Bachelor's Degree in a closely related field or a combination of education and experience
Preferred
Demonstrated experience performing financial analysis and budget management and reconciliation
Advanced MS Office Suite skills with an emphasis on Excel, PowerPoint, Outlook, Visio and Project
Working knowledge of UCLA policies and procedures pertaining to UCLA Research and Creative Activities, Academic Personnel Office, Environmental Health and Safety, Accounts Payable, Purchasing, and Facilities Management
Experience creating workflows and performing data analysis in online systems including but not limited to LucidChart, SurveyMonkey, and PowerBI
Benefits
Benefits that start on day one
Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
Founded in 1919
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-18
2026-01-16
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