Hillsborough County · 2 days ago
Administrative Assistant (Procurement Services)
601 E Kennedy Blvd, Tampa, FL, 33602, US
Full-time
Onsite
Entry Level
$34K/yr - $48K/yr
2+ years expHillsborough County is seeking an Administrative Assistant to provide essential support in procurement services. The role involves various administrative tasks including customer service, clerical duties, and document processing to ensure efficient business operations.
BillingGovernmentPublic RelationsWaste Management
Responsibilities
Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system
Codes, classifies, posts and compiles information for use by others
Receives, verifies, and registers documents; assigns file number and affixes seal as appropriate
Reviews forms, documents and other materials for accuracy and completeness
Provides assistance to staff and public as required
Responds to inquiries and searches files for requested information
Compiles data, computes and verifies figures
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records
Maintains office supplies inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites orders for supplies, and verifies receipt of supplies
Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters
Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources
Trains, provides guidance, and reviews work of others for completeness and accuracy
May be assigned the primary responsibility to drive a motor vehicle to deliver mail and/or supplies to field offices or other county facilities
Greets and receives callers or visitors in an office and ascertains nature of business and provides general support where applicable
Conducts office functions such as conducting inventory, receiving, and filing documents, prepare reports, etc.; may also maintain employee attendance. Writes or types of bills, statements, receipts, checks, correspondence, or other documents, copying information from one record to another. Requires simple computations and verifying of figures
Organize and schedules meeting and appointments and sorts and delivers incoming mail
Other related duties as assigned
Qualification
Required
Graduation from high school or possession of a GED Certificate
Two (2) years of clerical experience
An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above
Based on area of assignment may require possession of a valid Florida Driver's License
Knowledge of English grammar, punctuation, and spelling
Ability to maintain and file records
Ability to proof own work and the work of other clerical personnel
Ability to perform accurate computations and verification of data
Ability to coordinate the work of other clerical employees
Ability to instruct new employees
Ability to follow oral and written instructions and the ability to work effectively with others
Knowledge of, and ability to operate data processing, word processing and other office equipment
Ability to type, prioritize work and to perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports
Ability to use a computer and related software
Maintain the ability to pass the background checks required for the position
Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E)
Preferred
Bilingual Spanish preferred however not required
Company
Hillsborough County
Hillsborough County offers public services like water bill payment, waste management, and emergency alerts.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Bart Weiss
Chief Officer, Innovation and Resiliency
Jean Slepecky, MBA, CTIE
HR Partner, Talent Solutions
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