Portland Heights · 18 hours ago
Office & AR Administrator
Portland, Oregon Metropolitan Area
Part-time
Onsite
Entry Level
1+ years expPortland Heights is dedicated to delivering excellence in every product and process, and they are seeking an Office & AR Administrator to support accounts receivable and office administration. This execution-focused role ensures accurate cash handling, invoice tracking, and supports Business Operations through repeatable operational tasks.
Management Consulting
Responsibilities
Financial Operations & Collections Support
Support weekly cash pickups, counting, and deposits following established procedures
Maintain accurate cash, deposit, and payment logs
Track invoices, payments, and outstanding balances in internal systems
Maintain and update AR aging reports
Send templated collections emails and follow up on past-due invoices as directed
Document all payment and collections activity clearly and consistently
Assist with basic AP tracking and invoice organization
Escalate discrepancies, exceptions, or sensitive accounts to Business Operations leadership
Maintain confidentiality and accuracy when handling cash and financial information
Office & Administrative Support
Manage basic office needs including supplies, groceries, mail, and deliveries
Keep the office clean, organized, and stocked for daily operations
Support meeting logistics, shared spaces, and calendars as needed
Assist with onboarding and offboarding logistics, including workspace setup and materials
Support basic administrative tasks in systems such as Gusto (document uploads, verifications)
Assist with light office coordination and administrative tasks
Support local errands, deposits, and pickups as required
Provide ad hoc administrative support to Business Operations leadership
Qualification
Required
1+ years of experience in an office, administrative, or operational support role; experience handling cash, invoices, or financial documentation is a plus
Highly organized, dependable, and detail-oriented
Comfortable handling cash, invoices, and sensitive financial information
Clear and professional written communication skills for collections follow-up
Ability to follow established processes and complete tasks consistently
Proficient with Google Workspace, Asana, and Slack
Valid driver's license and ability to travel locally for deposits and office errands
Preferred
Familiarity with LeafLink is a plus
Company
Portland Heights
Oregon’s #1 smokeables brand. Portland Heights exists to make the future–with products and experiences that set the standard for cannabis.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Greg Kallinger
Co-Founder
Mike R.
Co-Founder
Company data provided by crunchbase