Austin Regional Clinic: ARC · 16 hours ago
Payroll Manager
Austin, TX
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expAustin Regional Clinic is one of central Texas’ largest professional medical groups with 35+ locations. The Payroll Manager will be responsible for all aspects of payroll processing, ensuring compliance with regulations, and managing the payroll department's workflow and staff.
Health CareMedical
Responsibilities
Sets department goals in conjunction with Controller, establishes priorities and monitors work priorities of staff as assigned
Thoroughly understands all functions of the department and systems utilized to conduct work
Coordinates workflow of payroll department to ensure timely and accurate payroll processing and accounting
On-boards new employees, organizes ongoing training and cross-training where possible
Develops staff to function independently while fostering a team environment
Completes employee performance reviews in a timely manner, including implementing the counseling and discipline process when appropriate
Manages employees’ hours and ensures adequate staffing at least possible costs and within budget
Collaborates with the leadership of the organization to ensure understanding and accurate application of pay policies through monitoring and routine meetings
Ensures high level of customer service provided by payroll department
Assists in the accurate posting of all payroll activity to the general ledger
Prepares and/or collaborates with team in the reconciliation of all payroll related balance sheet accounts
Assists in the maintenance of payroll interface to the general ledger
Ensure all payroll accruals are recorded properly in the general ledger
Resource for administrative and operational staff on payroll related issues
Prepares and/or reviews payroll funding to external parties and between companies ensuring accuracy and timeliness
Prepares required returns and/or reviews and reconciles companies’ payroll related tax filings prepared by third-party vendor for accuracy and compliance with state and federal regulations within the required filing deadline
Reconciles Milliman and Schwab reports quarterly to payroll information and submits to Controller for review
Liaison with Finance team on payroll related items
Subject matter expert for payroll and timekeeping systems
Collaborates with the system administrators and analysts to ensure systems are accurately programmed and interface is maintained in accordance with policies and regulations
Maintains working knowledge of state and federal payroll regulations
Reviews payrolls for accuracy prior to final transmission to third-party processor
Coordinates with HR department on application of new pay policies and compliance with state and federal regulations, as well as, 401k plan definition
Creates/updates payroll department policies/procedures to ensure compliance with company policies, and state and federal regulations
Ensures third party vendor files and funding are reconciled to payroll files and cash transferred on pay period basis
Coordinates with system administrators and analyst to develop required reporting based on company needs identified by department, work groups and/or steering committee
Coordinates with system administrators, analyst and/or third-party vendor support teams on system issues to ensure timely and satisfactorily resolution
Identifies potential training and/or system issues through daily work and audits of payroll and timekeeping systems. Provides recommendations to Staff Development on areas requiring training and coordinates the development of the appropriate training and training material on such issues to ensure compliance with company policies, and state and federal regulations
Conducts and manages payroll team to perform quarterly time-edit audits and reports findings to supervisors and management. Works with supervisors to ensure problems/errors are understood and resolved, as well as coordinating the appropriate training, if necessary
Assists supervisor by taking on other assignments, whenever necessary, for the efficient operation of the department or organization
Maintains productive, professional relationships with providers, managers, administrators, co-workers and external customers
Conducts site visits to assist employees and managers with payroll related questions and training
Works with other department leaders to create positive working environment promoting teamwork within finance department
Acts as liaison to external departments
Identifies opportunities for process improvement within the payroll process and systems
Performs or coordinates the accurate preparation of the necessary payroll information for financial, workers’ compensation, 401k and other payroll related audit(s)
Qualification
Required
At least ten (10) years of full cycle payroll experience required
At least two (2) years of tax reporting experience required
Three (3) or more years of supervisory experience required
Ability to handle multiple projects simultaneously
Ability to manage competing priorities
Excellent customer service skills
Excellent verbal and written communication skills
Excellent interpersonal & problem solving skills
Ability to work in a team environment
Knowledge of human resource fundamentals and underlying laws, i.e., FLSA, ADA, FMLA, etc
Working experience with researching, interpreting, and communicating verbally and in written form, payroll law and payroll tax related regulations
Bachelor's degree in business administration, accounting or finance preferred or equivalent of ten (10) or more years of full cycle time and payroll processing
Knowledge of MS Office applications
Advanced working knowledge of Excel required
Current working knowledge and application of payroll laws and regulations
Knowledge of accounting principles and practices
Ability to commute to Austin, TX 78723
Preferred
Bachelor's degree in business administration, accounting or finance preferred
Experience with ADP preferred
Experience working in a multi-specialty physician practice a plus
Working knowledge of Access data base queries preferred
Certified Payroll Professional (CPP) or Fundamentals of Payroll Certification (FPC) preferred
Benefits
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance
Company
Austin Regional Clinic: ARC
Austin Regional Clinic (ARC) is a multispecialty medical group committed to providing comprehensive, coordinated healthcare services throughout Central Texas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
M
Manish Naik
Chief Medical Officer
Recent News
Austin American-Statesman
2024-12-29
Company data provided by crunchbase