US Tech Solutions · 11 hours ago
Administrative Assistant IV
Cambridge, MA
Contract
Hybrid
Senior Level
$28/hr - $30/hr
7+ years expUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. They are seeking an Administrative Assistant IV to provide general administrative support, manage calendars, coordinate travel, and assist with event planning within the Client Ventures Organization.
Information Technology
Responsibilities
Provides general administrative support. May provide back-up support to higher-level management as needed
Effectively monitors manager and team calendars, proactively solves conflicts
Research solutions and respond to email and phone inquiries with input from the direct supervisor
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Help develop and maintain process improvement and knowledge management processes; actively participate in self- and team audits and works with team to implement improvements
Coordinates and interacts between internal and external stakeholders, including high-level executives, and respects confidential and business-sensitive information in all interactions
Supports tracking of budget expenditures
Drafting and maintaining reports of the Ventures team’s activities to be shared with cross-functional stakeholders
Ensures team and cross-functional awareness of upcoming priority events and meetings
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations
Orders business cards and stationery
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
Supports event planning and organization of meetings and receptions involving the team, including logistics, invitations, and execution, as needed
May train/coordinate work for new administrative assistants
Operates with general instruction and some supervision
Safeguard’s Client confidential information
Manage general supply stocks, presentation/presentability, etc. Discretion and ability to handle not only internal, but also external stakeholders
Qualification
Required
Some college preferred
7+ years previous admin experience supporting executives
Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
Some leadership or supervisory experience desired
Experience working in pharmaceutical company or CRO strongly preferred
“Make it happen” spirit & attitude as well as persistence
Adaptive learner that grasps information quickly and adapts to changes that may happen daily
Benefits
Various technology and training are available for anyone looking to expand and improve their current skill levels.
Leadership support to drive your career into areas of interest to meet your passion and career goals.
Flexible schedules in many cases, dependent on the specific team with whom you work.
Collaborative team environment; creating a positive experience for those working at Client.
Inter-Campus shuttles to get you from building to building with on demand service that allows you to make the most of your workday.
Complimentary coffee service throughout their locations (depending on the region/campus).
Company
US Tech Solutions
US Tech Solutions counted among the largest yet the fastest growing staffing firm; all achieved organically.
1001-5000 employees
H1B Sponsorship
US Tech Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (9)
2023 (13)
2022 (24)
2021 (18)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Manoj Agarwal
Chief Executive Officer
Recent News
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2025-05-17
GlobeNewswire News Room
2024-12-13
Company data provided by crunchbase