Data Axle · 16 hours ago
Administrative Assistant/Office Manager
Omaha, NE
Full-time
Hybrid
Senior Level
5+ years expData Axle is a leader in data solutions that drive meaningful connections between companies and people. They are currently seeking an Administrative Assistant/Office Manager responsible for performing high-level administrative, secretarial, and general office work to support the leadership team and manage small projects for the Omaha office.
AnalyticsDatabaseMarketing
Responsibilities
Provide support on essential administrative duties, including arranging appointments, travel, meetings, and conference calls
Provide phone, mail, and email coverage as necessary, using discretion. Draft responses or replies when necessary
Assist with the development of presentations, letters, and other materials. Coordinate daily workflow to ensure that deadlines are being met
Design and type general correspondence, memoranda, charts, tables, and graphs
Support Omaha office operations, including daily office maintenance tasks including being responsible for incoming mail, preparing outgoing invoices, shipping, ordering and stocking supplies, managing office equipment, and ensuring the workspace is organized and functioning smoothly
Coordinate onsite logistics for office visitors, candidate interviews, client meetings, and internal team meetings. Serve as the primary point of contact for guest arrivals and room preparation
Assist with client-facing communication and provide on-site support to ensure a professional environment for meetings and presentations
Create and maintain division or department organizational charts
Maintain project files
Handle and maintain confidential and non-routine information
Continually research and implement best practices for administrative protocols
Provide proactive communications to all associates and management pertaining to deadlines, announcement, and potential issues
Monitor and communicate the progress of overall assignments and make adjustments when deviations in plan occur
Provide administrative support to all individuals within the facility, working with them to meet their objectives and complete their requests
May work on various special projects involving budgets or preparations for senior management meetings
May provide guidance to department managers on policies and procedures
Coordinate offsite division and department meetings. Arrange use of conference rooms or outside facilities, when necessary
Perform other miscellaneous duties as assigned by management
Qualification
Required
Strong knowledge of PC software with strong skills in Word, grammar, and professional business communications
Ability to communicate with individuals at all levels in the Company and with various business contacts outside of the Company in an articulate, professional manner
Proactive problem-solving skills
Ability to function in a team environment or independently with strong interpersonal and technical skills
Ability to display self-initiative and assertiveness, and work without supervision on highly complex projects
Ability to prioritize and handle multiple tasks with attention to detail and excellent follow-up skills
Ability to make decisions in sensitive and sometimes critical areas and communicate decisions to appropriate individuals
Ability to handle classified and highly confidential information in a professional manner
5+ years experience in administrative support/office management
Preferred
Bachelor's degree or equivalent is preferred
Customer service experience is preferred
Company
Data Axle
Data Axle helps clients create a foundation of clean data, find leads, develop winning strategies, and design & execute winning campaigns.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2010-03-08Acquired
Leadership Team
Andrew Frawley
Chief Executive Officer
Lowell Orelup
Chief Marketing Officer
Recent News
Company data provided by crunchbase