UCLA · 5 hours ago
Administrative Manager
Los Angeles, CA
Full-time
Onsite
Senior LevelUCLA's Department of Theater is a vibrant community that shapes the theater and live experiences of tomorrow. The Administrative Manager serves as the chief administrative and financial officer, overseeing strategic planning, budget management, and general administrative functions within the department.
EducationHigher EducationUniversities
Responsibilities
Serve as the chief administrative and financial officer
Function independently and in conjunction with the Chair and faculty on a broad range of duties
Primary responsibilities include strategic and long range planning; policy and direction setting; problem solving, decision making; budgetary, staffing and resource management; as well as general administrative management of the department and its PhD, professional fee MFA and Undergrad program PhD, MFA, and undergraduate programs, and its facilities, including production facilities, in Macgowan, and East Macgowan, Melnitz, and East Melnitz
Serve as administrative liaison with the Dean's Office in clarifying executing Departmental goals and objectives
Report to the Chair of the Department of Theater and work in close collaboration with the Associate Dean/Chief Administrative Officer for the School of Theater, Film and Television
Qualification
Required
Ability to manage consensus, group, and committee decision making processes, involving both faculty and staff, to reach feasible decision on a range of administrative issues
Proven experience in event planning and production, skill in organizing, directing, motivating, and mobilizing the work of vendors and staff involved in special events, including high profile events
Analytical ability to collect and examine information, identify problems, patterns, and relationships and to formulate logical and objective conclusions
General knowledge of management principles and best practices and their application in a large, complex institution environment
Demonstrated ability to manage a complex organization with multiple objectives and points of view and sources of funding
Skill in analyzing situations, policies, procedures, and financial data to define problems and formulate creative logical objective conclusions and solutions that balance risks / benefits as well as short-, medium-, and long-term goals
High level financial skills to provide financial analysis, projections, reports and strategies, over a range of timeframes including multi-year strategies
Demonstrated knowledge of basic accounting and administrative procedures for non-profit institutions
Demonstrated high level writing skills to complete concise and effective business correspondence, reports, proposals and press releases
Demonstrated skills in management of multi-function staff covered by a variety of personnel policies and union agreements. Define staffing needs and position requirements, hiring, training, delegating work assignments, fostering teamwork/morale, evaluating performance, and tracking corrective action
Interpersonal skills to interact diplomatically and sensitively under pressure and to maintain cooperative and professional working relationships with faculty, students, and other campus administrators and offices
Demonstrated knowledge of relational database software, spreadsheets, and other business software and awareness of emerging best practices in relevant new areas such as artificial intelligence
Ability to organize and prioritize work in a setting with conflicting demands, changing priorities, wide variety of simultaneous tasks, and heavy workload
Demonstrated communication skills to explain complex policies and procedures to people of different levels within the organization and diverse backgrounds
Bachelor's degree and / or equivalent experience
Preferred
Detailed knowledge of University of California accounting, purchasing, payroll, and personnel/benefits, other relevant policies and procedures
Prior experience as an administrator at a R1 research university
Working knowledge of major Federal, State, philanthropic, and intra/extramural funding policies and procedures
Benefits
UC Benefit package to discover benefits that start on day one
Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
Founded in 1919
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-18
2026-01-16
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