State of Oregon · 7 hours ago
Administrative Assistant, Administration Specialist 1 (Ontario)
Salem, OR
Full-time
Onsite
Entry Level
$4,447/mo - $5,849/mo
1+ years expThe State of Oregon's Department of Corrections is seeking an Administrative Assistant, Administration Specialist 1 to support educational opportunities for adults in custody at Snake River Correctional Institution. The role involves coordinating educational resources, managing computer labs, assisting with technology access, and supervising AIC tutors to facilitate successful educational programming.
GovernmentNon ProfitPublic SafetySocial
No H1B
Responsibilities
Help coordinate educational resources and technology services that support adults in custody (AICs) on their path to personal growth and successful reentry
Assist with the daily operations of the education department by managing computer labs, coordinating college classes, and overseeing laptop access for AICs enrolled in educational programs
Work closely with an Education Program Analyst 1 (PA1) who leads the college education programming, partnering to ensure schedules, resources, and technology align with program needs
Develop and maintain procedures for computer lab use, laptop checkout, and classroom operations
Orient new students to available technology, assist with accessing laptops and required software, and ensure classrooms and labs are prepared for daily use
Perform accurate data entry for student records, attendance, and progress in DOC systems; proctor exams; monitor laptop inventory; and maintain lab security
Support online learning by coordinating with DOC and college IT staff, assisting AICs with forms such as FAFSA and college applications, and troubleshooting access issues as they arise
Supervise and train AIC tutors and clerks, coordinate callouts and class schedules, and support application and approval processes for educational and vocational programs
Gather data, compile reports, and maintain up-to-date documentation to track participation and outcomes
Qualification
Required
Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data
An equivalent combination of education and experience
Strong organizational and time management skills, with the ability to manage multiple tasks and priorities in a fast-paced environment
Ability to interpret and apply rules, policies, and procedures related to technology use, security, and education programs
Proficiency in written and verbal communication for professional correspondence, reporting, and instructional purposes
Experience assisting individuals with technology, software orientation, and troubleshooting basic computer issues
Ability to compile, analyze, and report program data and statistics
Benefits
Family health, vision, and dental insurance
Vacation, sick leave, and 11 paid holidays
21 days paid military leave for national guard and reserve components
Optional short and long-term disability
Term life insurance
Fully paid retirement program
Oregon Saving Growth Plan
Flexible spending accounts for health and childcare
And more
Company
State of Oregon
Official LinkedIn page for the state of Oregon. Oregon is a state in the Pacific Northwest region of the United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
William Wise
Chief Executive Officer
Kate Nass
Chief Financial Officer
Recent News
2025-05-04
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