IMCS Group · 15 hours ago
Executive Assistant
Cincinnati, OH
Contract
Onsite
New Grad, Entry Level
$28/hr - $33/hrIMCS Group is seeking an Executive Assistant for the Heart & Vascular Institute. This role provides administrative and communication support for the Medical Director, managing scheduling, travel arrangements, and executive-level communication to ensure efficiency and compliance with deadlines.
Staffing & Recruiting
Responsibilities
Serve as the Medical Director’s central communication point for internal and external stakeholders
Manage complex calendars and scheduling for the Medical Director, Executive Director, and H&V leadership
Coordinate multi-participant meetings with physicians, administrators, vendors, and sponsors
Handle all electronic and paper correspondence for the Medical Director
Support research and publishing activities including manuscript preparation, transcription, and submission
Coordinate abstract submissions, national/regional conference materials, and faculty handouts
Create, organize, and deliver professional presentations using PowerPoint and other media
Liaise with publishers for permissions related to figures and graphics
Arrange physician travel, speaking engagements, and investigator meetings
Book flights and manage travel reimbursements with accurate documentation
Prepare meeting agendas, take minutes, and track action items
Submit expense reports and coordinate with IT and support services as needed
Ensure deadlines, approvals, and compliance requirements are met consistently
Qualification
Required
Recent experience supporting physicians or executive-level healthcare leaders
Strong organizational and time-management skills with excellent follow-through
Ability to make independent decisions in a fast-paced environment
Proficiency in Microsoft Office (Excel, Word, PowerPoint, OneNote) and Microsoft Teams
Excellent written and verbal communication skills
Strong clerical and administrative capabilities
High School Diploma or GED (required)
Preferred
Knowledge of medical terminology preferred
Associate Degree in Business or related field (preferred)
Company
IMCS Group
IMCS Group is an IT, Healthcare, and Professional Staffing Company that helps Enterprises optimize the business value of their Staffing investments and enables them to achieve world-class business performance.
Founded in 2002
201-500 employees
H1B Sponsorship
IMCS Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (16)
2023 (33)
2022 (32)
2021 (47)
2020 (82)
Funding
Current Stage
Growth StageLeadership Team
Satish G Kumar
Founder and CEO
Kathleen Thompson
Diretor Client Partnership
Company data provided by crunchbase