PrideStaff · 16 hours ago
Cash Application Specialist
McKinney, TX, US
Full-time
Onsite
Mid, Senior Level
$55K/yr - $60K/yr
5+ years expPrideStaff is a national staffing organization that delivers innovative solutions to employers' challenges. They are seeking a highly organized and detail-oriented Cash Applications Specialist responsible for processing and reconciling customer payments, managing deductions, and maintaining financial records.
DeliveryHuman ResourcesSmall and Medium Businesses
Responsibilities
Manage, process, and accurately apply high-volume daily deposits including Lockbox, ACH, wire transfers, and counter deposits, exceeding $200MM+ annually
Prepare and process payments in advance of large deposits to ensure daily cutoff deadlines are met
Execute cash applications proficiently using both CSV uploads and manual processing methods within the ERP system
Offset Credit and Debit memos as directed by management or Deduction & Resolution (D&R) Specialists to reconcile customer accounts
Proactively obtain necessary Debit Memos from customers when documentation is missing prior to payment application
Identify, thoroughly document, and attach all deduction backup documentation to relevant files for audit and resolution purposes
Communicate all new deductions via email to Sales Representatives and D&R Specialists for timely follow-up and resolution
Ensure rigorous documentation practices are maintained, leaving clear and concise notes on deductions for team visibility
Keep senior management advised on all daily deposit and cash application activity
Handle customer statement requests on a scheduled basis, preparing and sending them via Excel and Outlook
Assist the D&R Specialists by providing payment backup documentation required for freight claims
Communicate and route Non-Trade Accounts Receivable items (payments not related to sales) to the appropriate accounting personnel
Respond to auditor requests with high urgency and provide necessary documentation as requested
Manage and maintain all payment and deduction documentation on the server in a highly organized and auditable fashion
Participate in testing the ERP system (NetSuite) periodically throughout the year following updates or changes
Qualification
Required
Proven proficiency in Cash Applications (using CSV uploads and manual processing)
Must be extremely organized, proficiently managing both physical and online/digital files and documentation
Exceptional communication skills are an absolute requirement; must be comfortable using the telephone as the preferred method of communication over email for internal and external follow-up
Strong proficiency in Microsoft Excel
Punctual, reliable, and capable of self-managing work hours effectively based on workload
A proactive Team Player who works well with others and offers assistance without requiring management directive
Preferred
5+ years of dedicated cash application experience
Previous working knowledge of NetSuite or Oracle
Advanced proficiency in Excel, including Pivot Tables and V-Lookup
Benefits
Medical, Dental and Vision Insurance
401K Retirement
Life Insurance / AD&D
Long and Short Term Disability
24/7 on-site fitness center
On-Site Clinic
Company
PrideStaff
PrideStaff is a staffing and recruiting company.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tammi Taylor Heaton
Co-CEO
Christina Pugh
Chief Sales Officer (CSO)
Recent News
2026-01-15
2025-12-30
Company data provided by crunchbase