HCL Global Systems Inc · 15 hours ago
Administrative Services Assistant - Hybrid
Nashville, Tennessee, TN
Full-time
Hybrid
Entry Level
2+ years expHCL Global Systems Inc is seeking a Fiscal Assistant to provide fiscal and administrative support for grant-funded programs. The role involves tracking budgets, monitoring expenditures, and ensuring compliance with grant terms and federal/state requirements while maintaining strong attention to detail.
B2BConsultingHuman ResourcesInformation TechnologySoftwareStaffing Agency
Responsibilities
Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation
Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy
Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness
Monitor invoices and payments to ensure compliance with federal and agency guidelines
Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership
Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies
Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports
Perform related administrative and fiscal support tasks as assigned
Qualification
Required
Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers
Ability to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy
Ability to review information for accuracy, completeness, and consistency; identify discrepancies and follow up as needed
Ability to work with financial data, including budgets, expenditures, and reconciliations
Ability to follow established procedures, manage multiple tasks, and meet deadlines
Ability to work independently and collaboratively as part of a team
Strong organizational skills and attention to detail, including maintaining clear documentation and records
Ability to learn and use agency systems and processes as required
A degree in accounting, finance, business, or a related field OR Two years or more of experience in fiscal, accounting, and administrative support
Preferred
Familiarity with financial reporting, reconciliations, invoice review, and grant monitoring processes
Strong proficiency in Microsoft Excel for maintaining fiscal trackers, reconciliations, and routine reporting (intermediate functions preferred)
Experience working with federal grants or grant-funded programs
Company
HCL Global Systems Inc
HCL Global Systems is a staffing and recruiting company providing consulting and business solutions.
1001-5000 employees
H1B Sponsorship
HCL Global Systems Inc has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (265)
2024 (285)
2023 (378)
2022 (390)
2021 (470)
2020 (736)
Funding
Current Stage
Late StageLeadership Team
A
Andy HCL
Cheif Marketing Officer
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