IMCS Group · 14 hours ago
Secretary II
Brooklyn, NY
Full-time
Onsite
Mid Level
3+ years expIMCS Group is one of the fastest growing MWBE staffing firms in the U.S., focusing on bringing a Diversity Recruitment approach to Fortune 500 companies. The Secretary II role involves providing administrative support to physicians, managing patient scheduling, and maintaining office records.
Staffing & Recruiting
Responsibilities
Provides administrative / secretarial support to attending physicians
Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs
Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties
Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department
Responds to messages
Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department – consultations, follow ups, simulations, and brachytherapy procedures; and outside the department – diagnostic radiology and other procedures
Initiates a pre-authorization process for procedures when necessary
Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation
Prepares new charts for patients to be seen in consultation, ensuring completeness of records required
Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician
Obtains demographic and financial information from patients and family in a professional and discreet manner
Establishes and maintains office records, documents and files
Photocopies materials as required; prepares correspondence
Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office
Maintains good attendance, arrives to work on time on a consistent basis
Displays a positive attitude
Represents the department in a professional manner
Has the ability to problem solve and to work independently
Demonstrates ability to handle multiple tasks at one time and to prioritize work
May be required to perform other duties as assigned or perform other duties when necessary
Qualification
Required
Three to five years of secretarial experience
Demonstrated ability to type 75 w.p.m
Computer literacy in word-processing and presentation software required
Strong interpersonal and communications skills and ability to interact with all levels of personnel
High School Diploma or equivalent
Company
IMCS Group
IMCS Group is an IT, Healthcare, and Professional Staffing Company that helps Enterprises optimize the business value of their Staffing investments and enables them to achieve world-class business performance.
201-500 employees
H1B Sponsorship
IMCS Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (16)
2023 (33)
2022 (32)
2021 (47)
2020 (82)
Funding
Current Stage
Growth StageLeadership Team
Satish G Kumar
Founder and CEO
Kathleen Thompson
Diretor Client Partnership
Company data provided by crunchbase