Divine Mercy University · 8 hours ago
Executive Assistant to the Vice President for Academic Affairs
Sterling,VA,US
Full-time
Hybrid
Mid Level
3+ years expDivine Mercy University is a Catholic graduate institution dedicated to forming mental health professionals, educators, and leaders. They are seeking a highly organized Executive Assistant to support the Vice President for Academic Affairs, providing comprehensive executive administrative support and coordinating academic and operational activities.
ConsultingPsychologyUniversities
Responsibilities
Manage a dynamic, fast-paced calendar for the VPAA, including scheduling appointments, priorities management, meeting preparation, and coordination with faculty, deans, administrators, and external partners
Coordinate travel arrangements, virtual meeting logistics, and itineraries for conferences, donor meetings, academic events, and institutional engagements
Plan and administer logistics for high-level academic meetings, virtual convocations, committees, accreditation-related sessions, and special events
Prepare agendas, briefing packets, minutes, follow-up communications, and assist with documentation supporting academic processes
Serve as the primary, professional point of contact for the Office of the VPAA
Screen and prioritize emails, calls, and inquiries; draft, edit, and proofread official communications, reports, memos, and policy-related documents
Maintain a tone consistent with DMU’s mission, values, and standards
Maintain organized digital filing systems, including confidential academic records, tenure/promotion documentation (if applicable), accreditation materials, and internal reports
Ensure secure handling and storage of sensitive information at all times
Assist with strategic planning initiatives, academic program reviews, institutional effectiveness processes, academic deadlines, and committee support
Coordinate cross-departmental activities that require VPAA oversight
As needed, oversee workflow and delegate tasks to administrative support staff or student workers (remote or on-site)
Demonstrate impeccable discretion and judgment; adapt effectively to evolving institutional priorities
Operate with professionalism that reflects the Catholic identity and mission of Divine Mercy University
Qualification
Required
Bachelor's degree or equivalent combination of education and 3–5 years relevant administrative/executive support experience
Proven competence in complex office administration: scheduling, correspondence management, digital filing, and project workflow coordination
Advanced proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn DMU platforms such as Canvas, Populi, or similar systems
Familiarity with Google Suite
Exceptional organizational and time-management abilities, with capacity to manage multiple priorities in a fast-paced environment
Superior written and verbal communication skills
Demonstrated ability to maintain strict confidentiality and handle sensitive materials professionally
Preferred
Experience working in higher education administration, academic affairs, or executive support for senior leadership
Familiarity with academic structures, accreditation processes, and faculty governance
Experience coordinating or overseeing administrative staff or student assistants
Alignment with DMU's Catholic mission and ability to contribute positively to a faith-informed academic community
Company
Divine Mercy University
Divine Mercy University is a graduate school that specializes in psychology as well as counseling.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Hermela Wogayehu
CORPORATE ACCOUNTANT/STUDENT ACCOUNTS ADMINISTRATOR
Steven Showalter
Director of Partnerships
Recent News
2025-05-17
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