Kumo · 3 days ago
Office & People Operations Manager
Mountain View, CA
Full-time
Hybrid
Mid Level
$105K/yr - $150K/yr
3+ years expKumo.AI is a Series C AI startup building a platform for training and running state-of-the-art AI models on relational data. They are seeking an Office Manager & People Operations Manager to own the operational backbone of the company, ensuring smooth office operations and seamless People Ops processes as the company scales. The role involves managing workplace logistics, HR operations, and cross-functional partnerships to enhance the employee experience and support organizational growth.
Artificial Intelligence (AI)Big DataBusiness IntelligenceMachine LearningSaaS
Responsibilities
The office runs smoothly, predictably, and professionally on in-office days
Employees experience seamless People Ops from onboarding through offboarding
HR operations are accurate, compliant, and scalable as the company grows
Leadership can trust that People and Workplace operations 'just work'
Own the in-office experience for a hybrid team (Mon/Wed/Fri): office readiness, supplies, snacks, vendors, and workplace communication
Manage facilities and office infrastructure end-to-end: building access, badging, maintenance tickets, IT/AV coordination, conference rooms, shipments, mail, and lease-related coordination
Manage office vendors and contracts (cleaning, food, maintenance, services), balancing cost, quality, and scalability
Own office logistics including food/snacks, office supplies, Amazon approvals, and vendor renewals
Plan and execute onsite moments: team lunches, offsites, candidate onsites, and occasional customer or partner visits
Serve as the operational owner of the physical workplace—not just coordination, but accountability
Own onboarding and off-boarding end-to-end, including: Checklists and workflows, I-9/W-4 compliance, Benefits enrollment timelines, Equipment and device coordination, First-week readiness and employee experience
Maintain HR systems and records (HRIS, org charts, policies, employee files) with high accuracy, confidentiality, and audit readiness
Partner closely with Finance and payroll providers to ensure accurate payroll cycles, changes, audits, and reporting
Administer benefits programs: enrollments, life events, open enrollment, and employee support
Own People compliance: required postings, trainings, policy acknowledgements, employment verifications, and audits
Build and maintain scalable People Ops infrastructure: SOPs, templates, documentation, calendars, and dashboards
Support company operations related to: Business insurance renewals, Compensation plans and administration, Immigration coordination, Employment-related taxes, GTM security and compliance questionnaires
Work closely with Engineering, Product, Sales, Marketing, Finance, and G&A to support team needs
Act as the operational 'glue' across functions—anticipating needs, unblocking issues, and maintaining momentum
Exercise strong judgment with sensitive employee and company information
Coordinate interviews end-to-end for technical and GTM roles (scheduling, onsite logistics, candidate experience, feedback collection)
Maintain job posting and interview process hygiene
Occasionally assist with sourcing or pipeline coordination for priority roles
Qualification
Required
3+ years of experience in Office Management, People Ops, HR Ops, or similar roles (startup experience strongly preferred)
Proven ownership of HR operational workflows (onboarding/offboarding, HRIS hygiene, benefits and payroll coordination)
Strong organizational, project management, and vendor management skills
Excellent judgment, discretion, and communication with sensitive information
Comfortable independently running People Ops in a growing startup environment
Ability to be onsite in Mountain View Mon/Wed/Fri and serve as the primary office owner
Preferred
Recruiting operations experience (interview scheduling, candidate experience, onsite coordination)
Familiarity with HRIS/ATS tools, Google Workspace, Slack
Experience scaling People operations from ~50 → 100+ or ~100 → 150+ employees
Company
Kumo
Kumo is an AI model company that provides a platform for anyone to train and run state-of-the-art AI models on their relational data.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$36.5MKey Investors
Sequoia Capital
2022-09-27Series B· $18M
2022-04-07Series A· $18.5M
Leadership Team
Vanja Josifovski
CEO, Co-founder
Jure Leskovec
Co-Founder and Chief Scientist
Recent News
2025-12-02
Company data provided by crunchbase