Ecolab · 19 hours ago
Administrative Assistant
United States
Full-time
Remote
Entry Level
$50K/yr - $76K/yr
2+ years expEcolab is seeking an Administrative Assistant II to join their team supporting the Distribution Sales group within their Institutional division. The role involves providing administrative support to senior leaders, managing calendars, coordinating meetings, and assisting with various business processes to drive success.
Cleaning ProductsEnergyFood and BeverageInformation TechnologyRenewable Energy
No H1B
Responsibilities
Perform general administrative duties in support of individuals, teams, and business processes
Compile and analyze basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed
Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning
Arrange domestic and international travel, including visa processing
Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
Assist with processing legal contracts and maintaining accurate customer master data
Compile and edit presentation content from multiple sources and distribute reports to stakeholders
Maintain agendas, action item lists, and program plans, escalating issues when needed
Respond to routine correspondence following established procedures
Create and manage SharePoint sites and shared drives to keep teams organized
Communicate proactively to meet internal and external client needs
Maintain key relationships with customers and internal departments to understand and support customer expectations
Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns
Provide back-up support to other administrative team members as needed
Organize and maintain office systems, supplies, and equipment
Qualification
Required
High school diploma/GED or equivalent
Two years of administrative experience
Immigration sponsorship is not available for this position
Preferred
Bachelor's degree
Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Experience successfully managing multiple, competing priorities to meet deadlines
Excellent verbal and written communication skills, with a strong customer service focus
Organizational skills and attention to detail
Experience anticipating needs, being resourceful, and using sound judgment and tact
Critical thinking, analytical, and problem-solving skills
Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
Experience working independently, as well as collaborating in a team environment
Reliability, flexibility and approachability
Process oriented, adaptable, reliable, flexible and approachable
Benefits
Comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!
Company
Ecolab
Ecolab provides water, hygiene and infection prevention solutions and services that protect people and the resources vital to life. It is a sub-organization of Ecolab Life Sciences.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Christophe Beck
Chairman and CEO at Ecolab
John Guttery
SVP, Enterprise Initiatives
Recent News
Morningstar.com
2026-01-23
2026-01-20
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