Children's Hospital of Philadelphia · 3 hours ago
Office Administrator - Division of Human Genetics
Philadelphia, PA
Full-time
Onsite
Senior Level
$27.35/hr - $34.19/hr
5+ years expChildren’s Hospital of Philadelphia (CHOP) is dedicated to advancing pediatric care and offers a diverse community for professional growth. The Office Administrator role in the Division of Human Genetics involves providing comprehensive administrative support, managing office operations, and ensuring effective communication and coordination among faculty members.
Child CareHealth CareHospitalMedicalNon Profit
Responsibilities
Provide comprehensive administrative support for meetings, interviews, committees, conferences, and calendars, including planning, coordination, and logistics
Support meeting activities by preparing agendas, documenting meeting minutes, reserving rooms, and coordinating audio/visual needs
Prepare and format presentations, correspondence, reports, memoranda, and other professional materials as needed
Coordinate travel arrangements and expense approvals, partnering with the Senior Practice Business & Operations Manager to track and reconcile faculty travel and professional development expenses
Manage and maintain office supplies for the division, including inventory monitoring and ordering
Oversee the division’s centralized email account in collaboration with leadership and the Executive Associate, ensuring timely and appropriate responses
Maintain divisional calendars, directories, timekeeping records, and staff schedules in collaboration with the Executive Associate
Coordinate onboarding and ongoing employee support, including network access, system and program setup, phones, keys, and workspace arrangements
Provide additional administrative and operational support as needed, including assistance with academic, training, and divisional initiatives
Qualification
Required
High School Diploma / GED Required
At least five (5) years of administrative experience in office or clinical setting Required
Advanced knowledge of administrative and office management processes, procedures, principles and best practices
Basic knowledge of medical terminology and protocols
Basic knowledge HIPAA regulations
Intermediate proficiency with electronic medical record software (EPIC)
Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
Excellent verbal and written communications skills
Excellent customer service skills
Excellent interpersonal skills
Excellent organizational skills
Excellent time management skills
Strong conflict resolution skills
Ability to maintain confidentiality and professionalism
Ability to work independently with minimal supervision
Ability to collaborate with stakeholders at all levels
Benefits
Fair and transparent pay practices
Factors such as skills and experience could result in an offer above the salary range noted in this job posting.
Company
Children's Hospital of Philadelphia
Since its start in 1855 as the nation's first hospital devoted exclusively to caring for children, The Children's Hospital of Philadelphia has been the birthplace for many dramatic firsts in pediatric medicine.
10001+ employees
H1B Sponsorship
Children's Hospital of Philadelphia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (175)
2024 (170)
2023 (140)
2022 (115)
2021 (70)
2020 (53)
Funding
Current Stage
Late StageTotal Funding
$33.35MKey Investors
UnitedHealthcare Community PlanNational Cancer InstituteBill & Melinda Gates Foundation
2025-12-10Grant· $1.7M
2025-09-29Grant· $1M
2025-06-18Grant· $1M
Leadership Team
Ron Keren
Senior Vice President and Chief Medical Officer
Adam Resnick
Director of the Center for Data Driven Discovery in Biomedicine (D3b)
Recent News
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