Nuvig Therapeutics Inc. · 21 hours ago
Office Manager/Administrative Assistant
Palo Alto, CA
Full-time
Hybrid
Mid Level
$100K/yr - $135K/yr
3+ years expNuvig Therapeutics Inc. is a science-driven research and clinical development organization focused on transforming treatments for autoimmune diseases. They are seeking an Office Manager/Administrative Assistant to ensure smooth operations and support the executive team, while managing office logistics and fostering a collaborative culture.
BiotechnologyHealth CareTherapeutics
Responsibilities
Serve as a primary administrative partner to the CEO and executive leadership team, acting as a trusted point of coordination
Manage complex calendars for the CEO and executive team
Coordinate domestic and international travel arrangements, including itineraries, agendas, expense tracking, and expense reporting
Coordinate logistics and provide administrative support for meetings with the Board and other external stakeholders
Handle sensitive and confidential information with the highest level of discretion and professionalism
Act as a liaison between executives and internal/external stakeholders
Anticipate executive needs and proactively address issues
Own the overall management and presentation of Nuvig’s office space, ensuring a professional, organized, and welcoming environment
Maintain kitchen area and keep track of supply inventory; manage purchasing and vendor relationships for the office within budget
Coordinate office supplies, vendors, and equipment maintenance within budget
Set up conference rooms and IT equipment for internal meetings
Receive, sort and distribute mail, incoming packages and deliveries and handle outgoing mail and packages
Plan and coordinate company wide meetings and team events such as offsite gatherings, monthly birthday celebrations, happy hours, etc
Nurture the company culture and environment
Greeting and checking in visitors, ensuring a professional and welcoming experience
Qualification
Required
Bachelor's degree or equivalent experience
Minimum 3 years office manager and C-level executive administrative support experience, or similar role
Proficiency in Microsoft Office Suite (Word, Excel, and Outlook)
Advanced proficiency in Microsoft PowerPoint, including slide design, layout, formatting, and executive-level presentation standards
Excellent organizational and time management skills with the ability to prioritize tasks effectively
Exceptional communication and interpersonal skills
High level of discretion and professionalism in handling confidential information
Ability to multitask and to work independently and collaboratively in a fast-paced environment
Experience recognizing needs, solving problems, and anticipating issues
Flexibility and adaptability to changing priorities and demands
Preferred
Early stage biotech company experience is preferred
Benefits
A culture inspired by our values: (e.g., patients first, teamwork, scientific rigor and curiosity)
A collaborative, data-driven pre-IPO start-up environment where we inspire each other to always perform at our best and focus on advancing science that will help patients
Learning and development resources to help you grow professionally and potential for advancement for stronger performers
Competitive compensation (Base & Performance Bonus) and stock option package (equity in an early-stage company)
Rich medical, dental, and vision insurance plans
Health, Limited, and Dependent Care FSA; HSA with company contributions
401(k) with company matching
Pre-Tax Commuter Benefits
Paid Term Life and AD&D, STD, and LTD plans
Employee Assistance Program (EAP)
Generous company paid holidays and flexible PTO
Hybrid work schedule ( Tuesday - Thursday in the office/Monday/Friday remote)
Kitchen stocked with healthy and delicious snacks and drinks
Electric car charging on site.
Company
Nuvig Therapeutics Inc.
Nuvig Therapeutics is advancing innovative and transformational therapies that are designed to induce natural mechanisms to restore immune homeostasis, rebalance immune function following inflammation, and improve the treatment options for patients.
2-10 employees
Funding
Current Stage
Growth StageTotal Funding
$208MKey Investors
Novo Holdings
2024-12-05Series B· $161M
2022-05-11Series A· $47M
Leadership Team
Pamela Conley
Chief Scientific Officer and Co-founder
Celia Lin
Chief Medical Officer
Recent News
2025-11-18
Company data provided by crunchbase