Grace Design Studios · 5 hours ago
Executive Assistant
St Louis, MO
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expGrace Design Studios is experiencing substantial growth and is seeking an Executive Assistant to join their St. Louis team. The role involves providing executive-level administrative support while maintaining a high level of professionalism and confidentiality, and contributing to a positive work environment.
ArchitectureInterior Design
Responsibilities
Work closely and effectively with a Partner to keep him well-informed of upcoming commitments and responsibilities, following up appropriately
Provide administrative support requiring a high-level of confidentiality, initiative, and sound decision-making
Maintain calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs
Coordinate travel arrangements, including air fare, lodging, and transportation; create and maintain itineraries, and process event registrations as needed in a timely manner with attention to detail and accuracy
Create, proof, and edit complex documents, proposals, presentations, and spreadsheets in a timely manner with attention to detail and accuracy
Organize meetings, conference calls and events using Microsoft Outlook & Microsoft Teams; prepare agendas, make copies, set up rooms, order/pick up/layout refreshments
Collaborate with administrative staff firm-wide, participating in meetings and special projects as directed
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries
Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Qualification
Required
Ten (10) years' relevant experience supporting executives, preferably in a professional services environment
B.A. or equivalent combination of relevant work experience and education
Exhibits polite and professional communication via phone, e-mail, and mail
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Strong organizational skills with the ability to multi-task
Benefits
Employer-paid health insurance, effective the 1st of the month after date of hire
Profit sharing bonuses
401(k) plan with an employer match
Employer-paid short-term disability, long-term disability, and life and AD&D insurance
Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available
Paid Time Off
Holidays
Employee Assistance Program
Company
Grace Design Studios
Grace was founded on a simple idea: when talented teams come together with shared purpose, remarkable things happen.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Bernhard Capital Partners Management
2022-09-07Private Equity
Leadership Team
Alexander Deshotels, AIA
Principal/ Partner Architect
Barry Lann
Partner, Principal
Recent News
The Business Journals
2024-12-28
The Business Journals
2024-12-28
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