Mindlance · 14 hours ago
Talent Acquisition Coordinator
Lake County, IL
Contract
Hybrid
Entry Level
$28/hr - $30/hr
2+ years expMindlance is seeking a Talent Acquisition Coordinator for Executive Recruiting who will be responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring. The role includes coordinating interview schedules, managing candidate travel, and ensuring a high-quality candidate experience.
Human Resources
Hiring Manager
Rajesh Panwar
Responsibilities
Coordinate interview schedules and schedule change requests
Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates
Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
Arrange all candidate domestic and international travel, accommodations, etc
Process all expense reimbursement and invoices on a weekly basis
Process background and drug screen requests and provide updates on status of requests
Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
Update SmartRecruiters ATS with candidate status and interview data
Provide high touch customer service to candidates, hiring managers, and administrative staff
Ensure a best in class candidate/manager experience
Ability to work with and safeguard confidential information
Responsible for compliance with applicable Corporate and Divisional Policies and procedures
Prioritizes work assignments and completes them on time
Negotiates to adjust deadlines as needed
Maintains workflow efficiency, smooth workflow operation, and high quality standards
Partner with Executive Administrative Assistants, building relationships and being a trusted partner
Qualification
Required
Attention to Detail
Problem-Solving
Time Management
Communication Skills
Organizational Skills
Coordinate interview schedules and schedule change requests
Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates
Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
Arrange all candidate domestic and international travel, accommodations, etc
Process all expense reimbursement and invoices on a weekly basis
Process background and drug screen requests and provide updates on status of requests
Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
Update SmartRecruiters ATS with candidate status and interview data
Provide high touch customer service to candidates, hiring managers, and administrative staff
Ensure a best in class candidate/manager experience
Ability to work with and safeguard confidential information
Responsible for compliance with applicable Corporate and Divisional Policies and procedures
Prioritizes work assignments and completes them on time
Negotiates to adjust deadlines as needed
Maintains workflow efficiency, smooth workflow operation, and high quality standards
Partner with Executive Administrative Assistants, building relationships and being a trusted partner
Bachelor's Degree highly preferred
A minimum of 2 year administrative or customer support data entry/coordination experience preferred
Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
Prior staffing coordination or HR experience preferred
Learns fast, grasps the 'essence' and can change the course quickly where indicated
Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)
Preferred
Bachelor's Degree highly preferred
A minimum of 2 year administrative or customer support data entry/coordination experience preferred
Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
Prior staffing coordination or HR experience preferred
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-04-14
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