IAAPA · 4 hours ago
Office and Administrative Support Coordinator
Orlando, FL, US
Full-time
Onsite
New Grad, Entry LevelIAAPA is an organization that provides support in the amusement and attractions industry, and they are seeking an Office and Administrative Support Coordinator. This role involves day-to-day administrative tasks, supporting executive staff, and ensuring the office runs smoothly and professionally.
HospitalityNon ProfitTourism
Responsibilities
Serve as the primary front desk representative, greeting visitors and managing incoming calls and correspondence in a professional manner
Manage mail, deliveries, and visitor access
Maintain an organized and welcoming office environment
Provide general administrative support to executive leadership
Assist with calendar scheduling, meeting coordination, and document preparation
Assist with travel arrangements, expense reporting, and general administrative tasks as needed
Assist with basic communications to Board members, such as scheduling meetings and sending materials
Assist in preparing and organizing Board meeting materials
Track meeting dates and follow up on basic administrative requests
Assist in updating, formatting, and polishing PowerPoint presentations
Ensure presentations are visually consistent and aligned with organizational standards
Assist with proofreading and refining written materials for clarity and accuracy
Qualification
Required
Previous experience in administrative, office, or customer-facing role preferred
Strong proficiency in Microsoft PowerPoint and general Microsoft Office applications
Good written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple projects with competing deadlines in a team environment
Professional, reliable, and eager to learn
Company
IAAPA
Founded in 1918, IAAPA is a diverse and dynamic community of global attractions professionals.
Founded in 1918
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alice Mathu
Vice President Business Development and Partnership
Josh Powers
Chief Financial & Commercial Officer
Recent News
The Orlando Sentinel
2025-11-25
2025-10-06
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