Tailored Management · 1 day ago
Administrative Assistant (Level III)
Jersey City, NJ
Full-time
Hybrid
Entry, Mid Level
$24.93/hr - $24.93/hr
2+ years expTailored Management is seeking a highly skilled Administrative Assistant (Level III) to provide advanced administrative support to Risk and Regulatory Management leaders and the Pennington team. The role involves managing multiple priorities, coordinating complex schedules, and ensuring smooth daily operations while handling confidential information.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Maintain detailed executive calendars and prioritize meeting requests and logistics
Schedule and coordinate complex meetings across multiple calendars
Arrange travel and process expense reports in a timely manner, in accordance with policy
Utilize corporate systems and tools, including Concur, Corporate Travel, MS Office (Outlook, Word, Excel, PowerPoint, Teams), WebEx, and GEP Smart
Serve as onsite floor support, including building access management
Act as onsite point of contact for traveling Business Management & Controls (BMC) team members, ensuring access and accommodations
Coordinate site-specific events, including catering, logistics, and post-event cleanup
Manage office supplies ordering and inventory maintenance
Oversee printer maintenance (paper, ink, and general functionality)
Submit and track ad hoc maintenance requests
Assist with signage and maintaining the BMC floor environment
Collect and coordinate equipment returns for departing resources
Document meeting minutes and operational procedures as required
Provide additional support to senior leadership as needed
Qualification
Required
Minimum 2+ years of administrative assistance experience
Strong ability to proactively manage and balance multiple competing priorities
Excellent written and verbal communication skills; polished and professional demeanor
Advanced proficiency in Outlook, Excel, Word, PowerPoint, and Visio
Highly organized with exceptional attention to detail
Strong time-management skills with the ability to prioritize effectively
Self-starter with the ability to adapt quickly to changing needs and deadlines
Demonstrated ability to work well under pressure and respond positively to change
Excellent judgment, discretion, and ability to handle highly confidential information
Strong interpersonal skills; comfortable engaging with stakeholders at all levels
Proven accuracy and quality control in work output
Experience supporting multiple executives or lines of business simultaneously
Preferred
Proficiency with Concur or other travel and expense management systems
Experience supporting executive stakeholders across multiple locations and geographies
Strong collaboration and partnership skills
Company
Tailored Management
Tailored Management is a staffing and recruiting company that offers information technology staffing and recruitment services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jeff Anderson
Managing Partner & Client Relations Executive
Savannah Deskins
Manager, Administration & Office of the CEO
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