Practical Farmers of Iowa · 15 hours ago
Office Manager
Ames,IA,US
Full-time
Hybrid
Mid, Senior Level
$59K/yr - $63K/yr
3+ years expPractical Farmers of Iowa is a nonprofit organization focused on equipping farmers to build resilient farms and communities. The Office Manager will oversee internal office and IT services, manage facilities and vendors, and implement processes to enhance office efficiency and support the growing team.
Farming
Responsibilities
Oversee contractors, staff members and vendors who conduct office-related projects and work:
Supervise office team staff
Manage and negotiate with PFI’s landlord, vendors and contractors. This includes handling cyber, building and auto insurance; equipment and IT vendors; and any building maintenance-related contractors
Train staff members and office team on policies and procedures for:
PFI’s phone systems
Point-of-sale systems and online merchandise purchases
Design and implement processes to ensure consistency and efficiency of various office management tasks, including:
Procuring vendors to access business discounts and meet federal grant requirements
Managing and evaluating procedures for keeping track of PFI’s merchandise inventory, point-of-sale payments and merchandise sales at events
PFI’s vehicle policies and procedures
Implement office-related projects and processes
Manage office capacity and budget efficiently by:
Developing budgets for office- and IT-related expenses
Monitoring, managing and approving office- and IT-related expenses
Manage office projects, including:
Leading planning and implementation of any needed office expansions or moves
Managing repairs, maintenance and office space enhancement projects
Facilitate collaboration between departments and teams to achieve office management project deliverables by:
Collaborating with HR to ensure office assignments and IT needs for new hires
Collaborating with the finance department to ensure accurate balancing of merchandise revenue
Collaborating with communications and farmer-led education departments on merchandise needs and design
Qualification
Required
Experience with procurement best practices, especially at grant-funded or nonprofit organizations
Facilities management skills
Strong budgeting skills
Customer service and interpersonal communication skills
Confidence with computers and technology
Process design and implementation skills
Project management skills
Commitment to continuous improvement
Able to understand and create processes for business needs based on user feedback
Able to work with a team
Detail-oriented and organized
Preferred
Soft phone operations knowledge
Knowledge of insurance policies and coverage options
Familiar with best safety practices related to facilities and vehicles
Knowledgeable about point-of-sale and inventory management systems
Familiarity with IT and cyber security best practices
Capital project planning and management skills
Fleet management experience
Confidence in supervision, people and vendor management
Experience with facility renovation and maintenance (e.g. assembling desks, building cubical walls, etc.)
Change management skills
Benefits
Employee health insurance with 100% employer-paid premium
Generous paid time off
Flexible hours
Six weeks of fully paid parental leave
5% automatic 401k contribution after one year of employment
Contributions towards spouse or dependent health insurance
Stipends for remote and hybrid workers
Reimbursements for wellness costs
Local food and CSA subscriptions
Student loans or eco-friendly purchases
Company
Practical Farmers of Iowa
Practical Farmers of Iowa works to equip farmers to build resilient farms and communities.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase