Aston Carter · 9 hours ago
Document Control Specialist
Merrillville, IN
Contract
Onsite
Mid Level
$38.24/hr - $38.24/hr
3+ years expAston Carter provides world-class corporate talent solutions, and they are seeking a Document Control Specialist to manage records and document management performance. The role involves overseeing the Document Control team, establishing protocols, and developing practices for effective information management across projects.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done; establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team; provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the project’s overall Information Management Plan, processes and procedures as they align to the Capital Project Management System
Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; assess, understand, consult and make decisions with respect to the project’s requirements for information management; develop Document Control practices and procedures for the field office in work with field staff to implement; conduct business analysis of information flows and determine the appropriate document control processes to support the business process; assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information; utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system; collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions)
Makes decisions and recommendations on highly technical or complex issues and without formal guidelines or precedents and exercises resourcefulness and ingenuity to interpret policy. Establishes protocols for information updates with project entities. Responsible for the setup of all records management and documentation systems. Operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information
Qualification
Required
Responsible for all records and document management and its overall performance
Advises on all process, issues, urgent matters and directs how the work is done
Establishes all protocols for both internally and with external stakeholders
Oversee the day to day activities of the Document Control team
Provide direction, guidance and training to Document Control team and project team
Develop, maintain and support the project's overall Information Management Plan, processes and procedures
Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents
Assess, understand, consult and make decisions with respect to the project's requirements for information management
Develop Document Control practices and procedures for the field office in work with field staff to implement
Conduct business analysis of information flows and determine the appropriate document control processes to support the business process
Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices
Collaborate with team members and other stakeholders to manage and protect their information
Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates
Conduct self-audits to assess gaps, and determine and implement corrective action
Lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system
Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc
Plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions)
Makes decisions and recommendations on highly technical or complex issues and without formal guidelines or precedents
Establishes protocols for information updates with project entities
Responsible for the setup of all records management and documentation systems
Operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information
Diploma/certificate to University degree depending on complexity, autonomy and context of the work
Experience: 3+ years
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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