Pacific Forum · 11 hours ago
Program Manager, Honolulu Defense Forum
Honolulu County, HI
Full-time
Onsite
Mid Level
$60K/yr - $70K/yrPacific Forum International (PFI) is a non-profit policy research institute based in Honolulu, Hawaiʻi, seeking a Program Manager to oversee the planning and execution of the Honolulu Defense Forum. The role involves managing logistics, coordinating with stakeholders, and ensuring the success of the conference and related initiatives.
International Affairs
No H1B
Responsibilities
Plan and implement the full cycle of programming for the Honolulu Defense Forum, including securing facilities, scheduling engagements and arranging logistics (flights, accommodations, and ground transportation), reaching out to speakers and coordinating the agenda and program with stakeholders, and liaising with project funders on contracting, funds, and other logistics
Serve as the primary point of contact for planning logistics and programming in conjunction with Pacific Forum leadership
Liaise with U.S. and foreign government offices, military commands, embassies, and senior officials, ensuring professional protocol and adherence to institutional requirements
Manage and optimize event systems and tools, including registration platforms, participant databases, and internal tracking and reporting documents; demonstrated ability to quickly learn and adapt to new systems
Coordinate closely with stakeholders to ensure programs meet project objectives and timelines
Prepare and compile agendas, conference prep materials (including pre-conference materials/slides and follow-on reports), participant packets, and other program documentation
Track program budgets, process payments and reimbursements, and ensure compliance with funding and reporting requirements
Support planning and execution of conferences, roundtables, and workshops (in-person and virtual)
Manage event invitation lists and liaise professionally with speakers and participants
Manage relationships with third-party vendors such as hotels, transportation providers, and event venues
Assist with on-site event logistics and materials preparation (travel may be required)
Support locally-based programming and institutional initiatives as needed
Qualification
Required
Bachelor's degree
Experience with program and event management
Proficiency with Microsoft Office and Adobe applications
Ability to manage complex program budgets, reconcile expenses, and assist in processing payments/reimbursements
Strong communication skills including speaking, writing, and editing
Demonstrated ability to manage numerous projects concurrently, produce results under deadline, adapt to changing requirements, and work as part of a team
Punctuality, professionalism, and a positive attitude
Valid passport and willingness to travel
Authorization to work in the United States
Preferred
Familiarity with website management platforms (WordPress)
Familiarity with email distribution platforms (Mailchimp)
Familiarity with event management platforms (Swoogo)
Familiarity with database software (Salesforce)
Background or interest in the Indo-Pacific, defense and security policy, political science, international relations, regional studies, economics, business, or a related field
Benefits
Medical, Dental, Vision
401(k) Retirement Plan
Paid vacation and sick leave
Parking provided
Company
Pacific Forum
Pacific Forum is a nonprofit, private, foreign policy research institute.
Founded in 1975
11-50 employees
Funding
Current Stage
Early StageLeadership Team
David Santoro
President and CEO
Recent News
2025-04-23
2025-03-07
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