Pathways Personnel · 9 hours ago
Legal Secretary
San Francisco Bay Area
Full-time
Hybrid
Mid Level
$120K/yr - $120K/yr
3+ years expPathways Personnel is representing a thriving Am Law 50 international law firm that is actively seeking a Legal Secretary experienced in supporting attorneys with appellate practices. The role involves managing complex attorney calendars, drafting legal documents, and overseeing billing and financial administration, among other responsibilities.
LegalReal EstateStaffing Agency
Hiring Manager
Beth Harris
Responsibilities
Manage complex attorney calendars, communications, contacts, and records
Coordinate matter administration, including openings/closings, conflicts, engagement and disengagement letters, auditor requests, and secure client data transfers
Draft, edit, proofread, and finalize complex legal and administrative documents
Support client development and relationship management by coordinating pitches, tracking leads, updating databases, arranging meetings, and assisting with targeted outreach
Oversee billing and financial administration, including time entry management, prebills, invoicing, budgeting support, expense reconciliation, and coordination with finance teams
Arrange domestic and international travel, meetings, and events
Qualification
Required
3+ years of experience supporting attorneys (including partners) in a law firm environment, with strong knowledge of legal documents, practice operations, and complex scheduling
Advanced proficiency with Microsoft Office, Adobe Acrobat Pro, DocuSign, document management systems, e-filing platforms, CRM tools, and legal billing/timekeeping systems (e.g., Aderant or 3E); adaptable to new technologies
Excellent written and verbal communication skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities with discretion and professionalism in a fast-paced environment
Highly organized, proactive, and deadline-driven, with a proven ability to anticipate needs, collaborate across teams, refine processes, and maintain positive internal and external client relationships
Preferred
Bachelor's or Associate's degree preferred
Benefits
Outstanding benefits package.
Company
Pathways Personnel
Pathways Personnel is an employment agency.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase