Pilot Company · 6 hours ago
Sr Administrative Assistant
5508 Lonas Drive, Knoxville, TN
Full-time
Onsite
Mid, Senior Level
4+ years expPilot Company is an industry-leading network of travel centers with a commitment to serving guests and team members. They are seeking a Senior Administrative Assistant to provide high-level administrative support for department management, ensuring confidentiality and effective coordination of tasks.
Retail
Responsibilities
Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed
Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments
Collaborate with supervisors to resolve administrative challenges and improve department processes and practices
Update and maintain databases, various spreadsheets and generate reports as needed
Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager
Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense reports
Mentor and support less-experienced members of the administrative team
Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports
Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals
Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone systems)
Qualification
Required
High school diploma or equivalent certificate required
Minimum four years' progressive experience working in an office setting supporting management/senior management required
Advanced MS Office skills required
Adobe Acrobat skills required
Experience using electronic calendars to schedule meetings, appointments and other functions
Knowledge of company products and offerings
Excellent written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information ethically and responsibly
Ability to organize, prioritize and complete work with a high degree of detail and accuracy
Ability to take initiative, lead delegation of work and mentor team
Ability to multitask and meet deadlines in a fast-paced, dynamic environment
Ability to communicate and interact effectively with different levels of the organization
General office work requiring sitting or standing for long periods of time
Able to lift 30 lbs
Preferred
Associate or bachelor's degree preferred
Benefits
Nation-wide Medical Plan/Dental/Vision
401(k) Flexible Spending Accounts
Adoption Assistance
Tuition Reimbursement
Weekly Pay
Company
Pilot Company
We are a growth company focused on innovative solutions across our retail, energy and logistics operations.
10001+ employees
H1B Sponsorship
Pilot Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (61)
2024 (18)
2023 (21)
2022 (31)
2021 (11)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Adam Wright
Chief Executive Officer
John Boardman
Division Chief Financial Officer
Recent News
Yahoo Finance
2023-03-30
2022-07-15
Company data provided by crunchbase