Aston Carter · 7 hours ago
Executive Administrative Assistant
Baltimore, MD
Contract
Onsite
Senior Level, Lead/Staff
$35/hr - $40/hr
8+ years expAston Carter provides world-class corporate talent solutions and is seeking a highly organized and detail-oriented Executive Administrative Assistant to support multiple attorneys. This role is pivotal in ensuring the smooth operation of the legal department by managing complex calendars, coordinating travel arrangements, and maintaining communication.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage complex calendars for multiple attorneys, including scheduling meetings, hearings, and internal consultations
Coordinate travel arrangements and prepare detailed itineraries, expense reports, and reimbursements
Process incoming calls, emails, and correspondence; respond or escalate appropriately
Maintain organized electronic and physical filing systems aligned with institutional legal records protocols
Serve as a central point of contact for internal departments, faculty, staff, and external partners
Coordinate department-wide initiatives, trainings, and events
Monitor incoming requests and prioritize actions to ensure timely follow-through
Support the creation and upkeep of department policies, procedures, and compliance tracking tools
Assist with onboarding and training of new staff or student assistants
Qualification
Required
Bachelor's Degree with 5 years of experience
8-10 years of progressively responsible administrative experience
Experience supporting legal professionals or leadership
Strong proficiency in Adobe and document management systems
Administrative support
Administration
Clerical
Administrative assistance
Executive assistance
Executive support
Executive Assistant experience
Calendar Management
Proficiency in Microsoft Office Suite and Microsoft Excel
Preferred
Preferably with experience in the legal realm or higher education
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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