RICOH COLOMBIA · 1 day ago
Corporate Office Services Coordinator
Marietta, GA
Full-time
Onsite
Entry Level
1+ years expRicoh Colombia is seeking a Corporate Office Services Coordinator to provide white-glove, client-facing support at their global headquarters. The role involves coordinating conference room scheduling, supporting executive and HR events, and managing day-to-day administrative operations with a focus on delivering a professional experience.
Information Technology & Services
Responsibilities
Manage conference room scheduling (calendar coordination, conflict resolution, room readiness)
Coordinate catering and hospitality services; ensure accurate headcounts, dietary notes, setup, and teardown
Execute room setups (moving chairs/tables, AV checks, signage, materials)
Support C‑suite and HR events (board meetings, interviews, town halls, training sessions)
Provide on‑site white‑glove service for executives and VIP guests
Serve as a professional, client‑facing point of contact for employees, guests, and vendors
Partner with Administrative/Executive Assistants to align calendars, priorities, and meeting logistics
Maintain a clean, orderly, and professional workplace experience across shared spaces
Assist with document preparation, guest lists, visitor badges, and reception overflow as needed
Process service requests for office supplies and facility needs; track and escalate issues promptly
Collaborate with IT/AV, Facilities, Security, and HR to ensure seamless event and meeting execution
Support the Director and provide executive support to CEO/CFO as directed
Communicate proactively on schedules, changes, and service standards
Qualification
Required
1–3 years of experience in office services, administrative coordination, conference services, hospitality, or event coordination (corporate preferred)
Demonstrated white‑glove service mindset with polished, professional communication
Strong organizational skills with high attention to detail and follow‑through
Comfortable with light physical tasks (e.g., moving chairs/tables for room setups)
Proficient with Outlook/Office 365 (calendars, email, Excel/Word), and basic AV familiarity
Ability to maintain discretion and professionalism with executives and sensitive information
Preferred
Experience supporting global headquarters or high‑visibility corporate environments
Hospitality/customer service experience in a corporate context
Professional Presence & Poise – polished communication, executive‑appropriate etiquette
Customer Focus – anticipates needs, delivers white‑glove service
Planning & Prioritization – manages multiple rooms, events, and timelines
Collaboration – works cross‑functionally (Admin/EA, HR, IT, Facilities, Security)
Problem Solving – resolves scheduling conflicts and day‑of changes calmly
Reliability – punctual, dependable, and responsive
Benefits
Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
Company
RICOH COLOMBIA
Ricoh es una compañía global de información y tecnología construyendo sobre la base de nuestro legado de innovación en un nuevo mundo del trabajo.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase