Aston Carter · 4 hours ago
Expense Reporting Specialist
Altamonte Springs, FL
Contract
Onsite
Entry Level
$19/hr - $22/hr
2+ years expAston Carter is a provider of corporate talent solutions specializing in various professional fields. The Expense Reporting Specialist is responsible for processing and auditing employee expense reports within a healthcare organization, ensuring compliance with policies and regulations while managing high volumes of submissions.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Review, validate, and process employee expense reports in compliance with organizational policies and regulatory requirements
Ensure all submissions meet internal expense guidelines, IRS regulations, and healthcare industry standards; promptly identify and resolve discrepancies
Efficiently manage high volumes of expense reports while maintaining accuracy and meeting strict deadlines
Provide guidance to employees and managers on expense policies, reimbursement timelines, and system navigation
Utilize expense management platforms (e.g., Concur, SAP, Oracle) for processing and tracking; assist with troubleshooting and system improvements
Generate and distribute expense-related reports for management review; analyze trends and recommend process enhancements
Collaborate with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems
Qualification
Required
2–3 years of experience working in a high-volume environment
Hands-on experience with reimbursement platforms (e.g., Concur, Workday)
Skilled in validating receipts and ensuring compliance with reimbursement policies
Accounts Payable processing experience, handling 150+ invoices daily
High school diploma or GED required
Proficient in expense management systems and Microsoft Excel
Strong analytical and problem-solving abilities
Excellent communication and customer service skills
Ability to prioritize tasks and manage multiple deadlines in a fast-paced setting
Preferred
Large company or shared services experience preferred
Experience with purchase orders required; familiarity with 3-way matching strongly preferred
Workday experience is a plus
Shared services experience, particularly within the healthcare industry, is advantageous
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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