Dodge & Cox · 14 hours ago
Administrative Assistant to Compliance and Risk Management Departments
San Francisco Office
Full-time
Onsite
Mid, Senior Level
$100K/yr - $120K/yr
5+ years expDodge & Cox is seeking a flexible, self-motivated Administrative Assistant to support our Compliance and Risk Management Departments. The successful candidate will perform general office duties such as scheduling, coordinating meetings, and maintaining records while ensuring a high level of professionalism and confidentiality.
BankingConsultingFinanceFinancial Services
Responsibilities
Organize and schedule meetings and training events (including the Annual Compliance meeting) in alignment with priorities and matters requiring immediate attention
Maintain and monitor teams’ calendars
Prepare, gather, distribute meeting materials and agendas
Track/coordinate the review of policies and procedures (Compliance Manual) and other documents; including - but not limited to - client requests, RFP requests, and various other requests
Prepare conference rooms and assist with set up of AV and videoconferencing, including running and moderating virtual meetings
Organize lunches, order catering, and plan and arrange holiday and team events
Prepare, edit, and proofread documents, including - but not limited to - correspondence, presentations, memoranda, minutes, and procedures
Perform routine administrative tasks such as preparing FedEx/USPS labels, running redlines, filing, copying, scanning, and faxing
Arrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday, and collaborating with other Administrative Assistants for multi-person trips, as needed
Maintain and troubleshoot the Compliance and Risk Management Departments’ Teams Channels, SharePoint sites, and OneNote(s)
Support team members in the adoption of new technology and software, including AI
Serve as an internal liaison for Dodge & Cox employees for matters/questions related to Compliance and Risk Management
Update job knowledge and skills by participating in training and educational opportunities, as appropriate
Qualification
Required
Minimum of five years of experience in a related position, preferably in the financial services industry
A positive attitude, ability to adapt quickly to change, and a willingness to take on new projects
Demonstrated ability to follow work processes, manage multiple priorities calmly under pressure, meet deadlines, and to take independent initiative within areas of responsibility
Highly organized, keen attention to detail, service-oriented, responsible, reliable, proactive, and team-oriented
Strong attention to detail
Enthusiasm for continuous learning and building skills to improve effectiveness and efficiency
Sound judgment and discretion, i.e., ability to keep information confidential
Excellent written, verbal and interpersonal communication skills, including the ability to interact effectively with other employees and company management
High proficiency with Microsoft Office (Teams, OneNote, Word, Excel, PowerPoint, Outlook), SharePoint and Adobe Acrobat
The ability to quickly learn and use new database and software systems
Experience working with and troubleshooting multiple devices and operating systems
Preferred
Four-year college degree preferred
Benefits
Coverage of 100% of all healthcare premiums for employees and their families
Fully funding a retirement plan at 25% of the total compensation to the IRS limit
Company
Dodge & Cox
Dodge & Cox American is Fund management company,provides professional investment management services to individuals, retirement funds, and.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tina De Carolis
Executive Assistant to CTO
Recent News
2025-09-15
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2025-02-10
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