AMPP: Association for Materials Protection and Performance · 20 hours ago
Executive Assistant
Houston, TX
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expAMPP: Association for Materials Protection and Performance is a mission-driven organization seeking an Executive Assistant to provide high-level administrative support to the Executive Office. The role involves managing complex office tasks, building relationships, and supporting special projects for the Executive Office while maintaining confidentiality and prioritizing multiple needs.
IndustrialProfessional ServicesTraining
Responsibilities
Manages complex office administrative work requiring the use of independent judgment and initiative
Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Executive Office, some of which may have organizational impact
Work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
Maintains customer confidence and protects operations by keeping highly sensitive information confidential
Plan, manage, and support special projects, training, workshops, meetings, conferences, and team activities and contribute to team effort by accomplishing related results as needed
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on requests to successful completion, often with deadline pressures
Manage and approve decisions, requests, expenditure, and recommendations on behalf of Executive Office senior staff, in their absence, according to agreed guidelines and policies
Manage and monitor active schedule/calendar for Executive level staff, including, but not limited to, CEO and Chiefs, including independent scheduling of meetings, luncheons, teleconferences, etc.; coordinate domestic and international travel for Executive level staff including airline, hotel, and automobile reservations, visa application processing, online travel agenda, etc., and act as Executive staff’s gatekeeper, ensuring an effective schedule
Manage and coordinate onsite and offsite meetings/events for the Executive Office, including securing offsite meeting space, hotel reservations, catering, creating agendas, time keeping, taking minutes, etc
Provide administrative and logistical support for the Board of Directors, as needed
General administrative duties may include, but not limited to, answering phones, filing, coordinating special projects, process mail, process expense reports, maintaining supply inventory, updating and distributing board member lists, maintaining board records, etc
Ability to work the occasional early mornings, late evenings, and limited weekends aligned to executive and board schedules
Qualification
Required
Able to work methodically, accurately, and neatly
Attention to detail, advanced English grammar and spelling skills
Communicate clearly and effectively on the telephone
Ability to work well in a team and with diverse types of members
A bachelor's degree is required
A minimum of ten (10) years of work experience in an Executive level office environment position, supporting the CEO and C-Level Executives, is required
Advanced oral and written communication skills are required
Ability to read and interpret general business documents
Must have mastered basic math skills
Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form
Must possess an advanced level of communication skill, both verbal and written
Ability to work in a multi‑task, competing priorities environment
Must be computer literate with advanced/mastery knowledge, skill, and experience in Microsoft Office
Knowledge of communication platforms (Teams/Zoom)
Knowledge of expense/travel platforms (Navan/Ramp)
Ability to learn and use association specific software
Advanced knowledge of the internet and how to utilize it
Preferred
A master's degree is preferred
Familiarity with governance/board structure and processes preferred
Knowledge in Board management software (OnBoard/Diligent) is preferred
Company
AMPP: Association for Materials Protection and Performance
Protecting what matters.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Bill & Melinda Gates Foundation
2025-06-09Grant
Leadership Team
E
Eliina Lizarraga
Senior Director, Media, Publishing and Sales
Recent News
EIN Presswire
2026-01-07
Company data provided by crunchbase