Tooele County · 17 hours ago
Office Manager ~ Human Services
Tooele,UT,US
Full-time
Onsite
Mid, Senior Level
$31.15/hr - $33.95/hr
4+ years expTooele County is seeking an Office Manager to provide comprehensive administrative, operational, and programmatic support for the department. The role involves coordinating office operations, financial administration, records management, and supporting leadership to ensure efficient functioning of the department.
Government Administration
Responsibilities
Assist the Department Director with daily office operations, including facilities coordination, supplies, records management, and administrative systems
Develop, implement, and maintain office procedures to improve efficiency, consistency, and accountability
Prepare professional correspondence, reports, presentations, and other departmental documents
Coordinate calendars, meetings, agendas, and logistics to support department leadership and program operations
Maintain accurate electronic and hard-copy records in accordance with retention and compliance requirements
Perform financial support functions, including processing invoices, preparing purchase orders, maintaining expense records, and managing cash deposits
Facilitate internal communication and coordination between leadership, staff, and partner departments
Track deadlines, deliverables, and administrative workflows across departmental programs and initiatives
Maintain confidentiality and ensure the security of sensitive and protected information
Assist with data collection and basic reporting to support performance monitoring and informed decision-making
Administer grant funding in accordance with requirements and obligations; generate reports and assist with data evaluation for both inbound and outbound grant funding
Support special projects and provide backup administrative support as needed
Qualification
Required
Knowledge of general office administration practices, records management, and organizational systems
Knowledge of basic financial and procurement processes, including invoicing, purchasing, expense tracking, and documentation requirements
Working knowledge of grant administration principles, including compliance, reporting, and documentation requirements
Strong organizational and time-management skills, with the ability to manage competing priorities, track deadlines, and maintain accuracy across multiple workflows
Proficiency in standard office software and technology, including word processing, spreadsheets, email, shared document platforms, and enterprise systems used for bookkeeping and payment processing
Ability to prepare clear, professional written communications, reports, and presentations
Ability to collect, organize, and summarize data to support reporting and informed decision-making
Ability to establish and maintain effective working relationships with leadership, staff, partner departments, and external stakeholders
Strong attention to detail and commitment to accuracy in financial, administrative, and recordkeeping functions
Ability to work independently, exercise sound judgment, and take initiative while operating within established policies and procedures
Demonstrated aptitude for improving administrative processes and implementing efficient systems
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism
Associate degree with an emphasis in business, finance, public administration, or office management
Four to six (4-6) years of experience related to the above duties; general office practices; and progressive office management and administrative duties including bookkeeping, budgeting, technical writing, and strategic planning
Must possess a valid Utah driver's license with no DUI's/ARR's in the past five (5) years and no more than two (2) moving violations within the past 24 months
Preferred
Bachelor's degree in a related field preferred
Project Management Professional (PMP) or related certifications preferred
Company
Tooele County
Administrative and Legislative
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase