Michael Best & Friedrich LLP · 8 hours ago
Office Services Specialist
SLC Metro Area
Full-time
Onsite
Mid Level
3+ years expMichael Best & Friedrich LLP is a full-service law firm seeking an Office Services and Reception Specialist for their Salt Lake City office. The role involves being the first point of contact for clients and visitors, providing professional customer service, and handling various administrative tasks.
BankingConsultingFinancial ServicesLegalProfessional ServicesVenture Capital
Responsibilities
Serving visitors by greeting, welcoming, and directing them appropriately
Ensure a high standard of client service
Send out daily visitor reports to the office
Notifying Firm’s personnel of visitor arrival
Send out pre-visitor correspondence to visiting colleagues and clients/guests
Ensure reception area is tidy and welcoming
Light general office and clerical responsibilities – monitor phones, process mail/FedEx, printing, copying, scanning
Coordinate conference room reservations, set up, take down, and cleaning/sanitizing of conference rooms for meetings
Ensure conference room equipment is operational through regular facility walks and testing exercises
Catering orders for office meetings and events, as requested
Keep café and kitchen areas tidy and stocked
Order office supplies
Updating spare IT equipment on a regular basis
Basic events support, under the direction of the office’s AOM, for client events and recognition celebrations
Offering administrative support across the office as requested to Legal Assistants, Timekeepers and Professionals
Working with the Administration & Operations Manager to manage space planning and facilities requests
Complete and submit expense reports, as requested
Other administrative duties, as assigned
Qualification
Required
High School Diploma (or equivalent) minimally required; higher diploma or degree preferred
3+ years combined experience in customer-service, administrative support, or professional services role(s)
Prior successful experience in a professional services office setting is preferred
Proficiency in MS Office programs, including typing and proofing skills
Technology literacy and willingness to learn new technologies and software
Ability and willingness to work in the office five days per week
Ability to learn and embrace new skills and best practices as the position evolves and Firm needs change
Ability to work quickly and accurately under pressure and varying deadlines
Ability to work well independently as well as effectively within a team, with a desire to be a part of a collaborative, high-performing group
Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up
Strong organization skills and high attention to detail
Team player mentality, with a desire to be a part of a collaborative, high-performing group
Ability to develop relationships and foster teamwork at all levels of the Firm
Professional in-person and over-the-phone presence, as a client-facing member of the team
Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
Excellent oral and written communication skills
Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
Ability to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor
Ability to maintain composure and demonstrate good judgment
Ability to manage confidential information and sensitive situations with tact and discretion
Valid authorization to work in the U.S
Preferred
Higher diploma or degree preferred
Prior successful experience in a professional services office setting is preferred
Benefits
Medical
Dental
Vision Care
Health Savings Accounts
Flexible Spending Accounts
Wellness Program
Employee and Family Assistance Program
Competitive Base Pay
Annual Merit Review/Incentive Pay
Outstanding Benefits
Generous PTO Plus 10 Paid Holidays
401(k) with Company Contribution
Short Term Disability Plan
Long Term Disability Plan
Life Insurance
Critical Illness Insurance
Parental/Family Leave
Company
Michael Best & Friedrich LLP
Michael Best & Friedrich is a law firm that provides legal assistance in property litigation, healthcare, employment, and public policy.
501-1000 employees
H1B Sponsorship
Michael Best & Friedrich LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (3)
2023 (5)
2022 (4)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
S
Shawn Stigler
Managing Partner, Colorado Offices & Chair of Venture Best
Recent News
2025-09-25
Los Angeles Business Journal
2025-07-29
BizTimes Milwaukee
2025-06-28
Company data provided by crunchbase