NEOGOV · 1 week ago
Administrative Associate 3 - Routed
Bremerton
Full-time
Onsite
Mid Level
$28.70/hr - $38.61/hr
3+ years expNEOGOV is seeking an Administrative Associate 3 to join their Routed Services General team at Kitsap Transit. The role involves providing administrative and technical support, managing attendance and leave requests, and ensuring compliance with policies and regulations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists as an administrator by coordinating parts of a process, project, program, or activity, ensuring a smooth flow of services and operations, which may include reviewing, processing, and maintaining documents/records, tracking, scheduling, and distribution of documents and/or information; provides appropriate follow-up
Provides information to others regarding assigned programs and operations requiring application of policies, procedures, and regulations; serves as liaison between the department and other employees, departments, and/or the public
Receives, reviews, researches, and determines disposition of confidential and/or sensitive materials
Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g., employee training, license renewal, reconciling vendor invoices); analyzes data and includes in reports and presentations
Composes a variety of correspondence, memos, reports, agendas, and minutes; reviews and checks documents, records, and forms for accuracy, completeness, and conformance with applicable laws, rules, policies, and regulations
Serves on assigned committees; researches and prepares agendas, information materials, and correspondence in support of selected committees; takes and transcribes minutes; takes dictation
Monitoring and tracking employee attendance
Verifying check-in and check-out times: Recording and tracking absences and leave banks and ensuring compliance with Kitsap Transit policies and Collective Bargaining Agreements (CBA)
Maintaining accurate records: Responsible for keeping detailed records of employee attendance, including time off and related activities. Keeping accurate records of disciplinary actions for compliance and historical look back
Generating reports: Generating accurate reports based on attendance data to provide information in support of decision-making by upper management
Ensuring compliance: Ensure that all records and reports comply with agency policies, CBAs, and external regulations. Responsible for issuing, and tracking of all standard attendance notices, memos, and warning letters associated with attendance and progressive discipline as determined by agency policies and CBAs
Providing support to department managers, human resources and payroll: Assist department managers, HR and payroll to ensure a cohesive approach to attendance, discipline and payroll issues
Receive, review, and process employee requests for vacation, personal leave, sick leave, union leave, and other paid/unpaid time off in accordance with agency policies, CBAs, and applicable federal, state and local regulations
Maintain accurate leave records for agency HRIS and/or payroll
Communicate leave approvals, denials, or modifications to employees, unions, and management in a timely manner
Review and process requests for union-related leave (e.g., union meetings, training, negotiations) in compliance with CBAs
Coordinate with union representatives to verify eligibility and leave requests
Ensure substantiating documentation is complete and retained for audit purposes in accordance with records retention guidelines
Process union leave as paid by Kitsap Transit, reimbursed by the union, or unpaid, based on the CBA
Process payroll adjustments for union leave, ensuring correct coding for Kitsap Transit-paid vs. union-paid time
Track and reconcile all reimbursements from the union to Kitsap Transit
Ensure all leave processes comply with federal, state, and local labor regulations, as well as CBAs
Generate reports on leave usage, trends, and costs for management review periodically and when requested
Qualification
Required
High school graduation/GED and three (3) years of increasingly responsible administrative/technical office support experience including the monitoring, processing and tracking of leave, attendance, and time off requests
Knowledge of Kitsap Transit operations, programs, policies, and practices
Knowledge of current technological tools for attendance tracking and leave management, such as biometric systems, mobile apps, and leave management software
Knowledge of advanced records maintenance, document processing, and record keeping
Knowledge of applicable laws and regulations to ensure compliance
Knowledge of advanced office practices and procedures
Knowledge of basic statistical and data interpretation
Skill in organizing and addressing the various aspects of attendance and leave issues
Skill in understanding and working with the systems used for managing attendance and leave
Skill in Attendance Tracking Software for implementing and using attendance tracking systems
Skill in interpreting attendance data so management can make informed decisions about workforce planning and resource allocation
Skill in prioritizing, planning, and completing projects requiring independent judgment and decision making within established guidelines and deadlines
Skill in creating and maintaining records
Skill in discretion for handling sensitive information and maintaining confidentiality
Skill in preparing clear and concise correspondence, reports, spreadsheets and documents
Skill in understanding, explaining and interpreting programs, regulations, procedures, and guidelines
Skill in communicating effectively orally and in writing
Skill in working effectively with minimal supervision
Skill in establishing and maintaining effective working relationships with other Kitsap Transit employees, departments and labor unions
Benefits
Comprehensive Health Benefits: Choose between a PPO or HMO plan to suit your needs.
Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.
Paid Time Off: Enjoy a general PTO accrual rate of 6.7693 hours per pay period and paid holidays.
Insurance Coverage: Life insurance, disability benefits available.
Generous benefits package including: Medical, Dental and Vision for employee and dependents, disability and life insurance.
Kitsap Transit also participates in the WA State Public Employees’ Retirement Plan (PERS) and a generous general leave accrual and 10 holidays plus 2 floating holidays.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase