Specialized Security Services, Inc. · 22 hours ago
Business Operations Executive Assistant
Plano, Texas
Full-time
Onsite
Senior Level
5+ years expSpecialized Security Services, Inc. has been providing information security and compliance solutions for over two decades. The Executive Assistant to the Business Operations Team will provide high-level administrative and operational support to ensure efficient operations and effective communication across teams.
ConsultingSecurity
Responsibilities
Provide comprehensive administrative support to the Business Operations Team, ensuring day-to-day activities run smoothly and efficiently
Manage calendars, schedule internal and external meetings, coordinate logistics, and resolve scheduling conflicts with minimal direction
Prepare agendas, meeting materials, and follow-up documentation; take detailed notes and distribute meeting minutes as needed
Monitor timelines, deadlines, and action items on behalf of the team and follow up to ensure completion
Serve as a primary coordination point between the Business Operations Team and internal departments, maintaining professionalism, credibility, and trust
Draft clear, accurate, and professional correspondence, emails, acknowledgements, and internal communications
Manage incoming emails, calls, and requests for the Business Operations Team, prioritizing appropriately and routing items as needed
Maintain confidentiality and exercise sound judgment when handling sensitive information
Coordinate and manage travel arrangements, itineraries, and related documentation for team members as required
Maintain organized electronic filing systems for operational documents, schedules, correspondence, and records
Assist with preparation and assembly of materials for internal meetings, leadership reviews, and client-facing engagements
Support the Business Operations Team by tracking progress on operational initiatives and ensuring deliverables are accurate and timely
Proactively identify opportunities to improve administrative processes, organization, and workflow efficiency
Develop and maintain a strong understanding of the company’s services, internal processes, and operational rhythms
Provide administrative support and guidance to other team members or administrative staff as needed
Demonstrates exceptional organizational skills and meticulous attention to detail
Maintains punctual, reliable attendance and a high level of professionalism
Works collaboratively with a service-oriented mindset and strong relationship-building skills
Communicates clearly and calmly under pressure in a fast-paced environment
Follows direction from Business Operations leadership and collaborates effectively with executive and operational teams
Performs other related duties as assigned
Qualification
Required
High school diploma required; college coursework preferred
Minimum of five (5) years of professional experience in an executive assistant, senior administrative assistant, or similar support role
Exceptional written and verbal communication skills
Strong organizational and time-management abilities with the ability to manage shifting priorities
High level of discretion, integrity, and sound judgment
Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint)
Ability to work independently while remaining closely aligned with team needs and leadership direction
Demonstrates exceptional organizational skills and meticulous attention to detail
Maintains punctual, reliable attendance and a high level of professionalism
Works collaboratively with a service-oriented mindset and strong relationship-building skills
Communicates clearly and calmly under pressure in a fast-paced environment
Follows direction from Business Operations leadership and collaborates effectively with executive and operational teams
Preferred
College coursework preferred
Experience supporting multiple leaders or teams in a fast-paced professional environment preferred
Experience with CRM or contact management systems preferred
Company
Specialized Security Services, Inc.
Specialized Security Services, Inc.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Mitchelle Schanbaum
Co-Founder, Chairman, and Chief Executive Officer
Scott Schanbaum
Chief Technology Officer
Company data provided by crunchbase