Cotchett, Pitre & McCarthy, LLP · 12 hours ago
Legal Secretary
Burlingame, CA
Full-time
Onsite
Mid Level
$7,000/mo - $8,000/moCotchett, Pitre & McCarthy, LLP is an exceptional law practice seeking a mid level litigation secretary for its Burlingame office. The role involves supporting attorneys by managing communications, drafting legal documents, and ensuring compliance with court rules.
Consulting
Responsibilities
Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions)
Back up other secretaries during planned and unplanned secretary absences
Draft and revise various documents including pleadings, correspondence and memoranda
Correctly format court pleadings according to applicable court rules including the auto-generation of tables of authorities (TOAs) and tables of contents (TOCs)
Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure
Timely file court documents with various courts and administrative bodies, including electronic filing where applicable
Assist with preparation for meetings, depositions, hearings, mediations, trials and other litigation proceedings
Review incoming mail and correctly route to appropriate parties, including to attorneys and to the Firm’s Calendaring Department
Review and maintain case files and partner with Firm’s Records Department to ensure proper maintenance of case files; locate relevant case information for attorneys
Work closely with attorneys, paralegals, secretaries and other Firm employees to confirm dates are calendared appropriately and that attorney and department calendars are maintained
Maintain attorneys’ individual calendars to track meetings, hearings, depositions, court dates and other due dates and maintain attorneys’ contacts
Enter time attorneys according to Firm billing practices as requested and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients
Prepare attorneys’ check requests and coordinate payment to vendors when necessary
Maintain composure and work efficiently and accurately during highly stressful circumstances
Work cordially, cooperatively and productively with Firm employees
Work overtime as needed to complete essential functions; and
Other functions that may be assigned
Qualification
Required
Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions)
Back up other secretaries during planned and unplanned secretary absences
Draft and revise various documents including pleadings, correspondence and memoranda
Correctly format court pleadings according to applicable court rules including the auto-generation of tables of authorities (TOAs) and tables of contents (TOCs)
Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure
Timely file court documents with various courts and administrative bodies, including electronic filing where applicable
Assist with preparation for meetings, depositions, hearings, mediations, trials and other litigation proceedings
Review incoming mail and correctly route to appropriate parties, including to attorneys and to the Firm's Calendaring Department
Review and maintain case files and partner with Firm's Records Department to ensure proper maintenance of case files; locate relevant case information for attorneys
Work closely with attorneys, paralegals, secretaries and other Firm employees to confirm dates are calendared appropriately and that attorney and department calendars are maintained
Maintain attorneys' individual calendars to track meetings, hearings, depositions, court dates and other due dates and maintain attorneys' contacts
Enter time attorneys according to Firm billing practices as requested and coordinate with Firm's billing personnel to facilitate attorneys' timely review of monthly billing statements and invoicing of clients
Prepare attorneys' check requests and coordinate payment to vendors when necessary
Maintain composure and work efficiently and accurately during highly stressful circumstances
Work cordially, cooperatively and productively with Firm employees
Work overtime as needed to complete essential functions
Benefits
Medical, dental and vision coverage.
Participation in a company 401K plan with a discretionary matching policy.
Company
Cotchett, Pitre & McCarthy, LLP
At Cotchett, Pitre & McCarthy, we are driven by a deep commitment to justice, fairness, and accountability.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Adam Zapala
Partner
Alexander Barnett
Partner
Recent News
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