State of Connecticut · 7 hours ago
Secretary 2 CENTRAL CONNECTICUT STATE UNIVERSITY #260112-7539CL-001
New Britain, CT
Full-time
Onsite
Mid Level
3+ years expCentral Connecticut State University is a regional, comprehensive public university dedicated to learning in the liberal arts and sciences. They are seeking a Secretary 2 to provide support for the Academic Affairs Division, performing a full range of secretarial support functions.
Government Administration
Responsibilities
Performs a variety of secretarial duties as described in the following areas:
Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc
Proofreads for content
Edits using knowledge of grammar, punctuation and spelling
Designs office filing systems
Organizes and maintains files (including confidential files)
Maintains, updates and reviews reference materials and manuals
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature
Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included
Greets and directs visitors
Answers phones and screens incoming calls
Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem)
Coordinates with others both within and outside of the organization on a variety of non-routine matters
Screens letters, memos, reports and other materials to determine action required
May make recommendations to the supervisor
Arranges and coordinates meetings (including space and equipment)
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports)
Writes minutes of meetings, lectures, conferences, etc. from rough draft
Takes notes and/or meeting minutes
Prepares expense accounts
Makes travel arrangements
Maintains an inventory of supplies and equipment
Orders supplies when necessary
Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.)
Maintains time and attendance records
Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items)
Designs and initiates new forms and procedures to facilitate workflow
Performs related duties as required
Qualification
Required
Three (3) years of experience above the routine clerk level in office support or secretarial work
One (1) year of the General Experience must have been as a Secretary 1 or its equivalent
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years
Considerable knowledge of office systems and procedures
Considerable knowledge of proper grammar, punctuation and spelling
Knowledge of business communications
Knowledge of department's/unit's policies and procedures
Knowledge of business math
Skills in interpersonal skills
Skills in oral and written communication skills
Ability to schedule and prioritize office workflow
Ability to operate office equipment which includes computers, tablets, and other electronic equipment
Ability to operate office suite software
Ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor)
Preferred
Proficient in Microsoft Office Suite, including Word for document creation, Excel for data analysis, Teams for collaboration, and Outlook for email and calendar management
Experience utilizing Ellucian Banner software for administrative tasks within an educational institution
Familiarity with the dynamics of higher education environments
Experienced in managing sensitive information, ensuring confidentiality and security of financial and personal data
Capable of providing high-quality customer service in an office setting, addressing inquiries and resolving issues efficiently
Adept at juggling multiple tasks simultaneously, prioritizing responsibilities to meet a variety of deadlines
Proven communication experience, both in writing and speaking, ensuring clear and effective exchange of information
Benefits
Professional growth and development opportunities
A healthy work/life balance to all employees
Company
State of Connecticut
The State of Connecticut – Executive Branch employs thousands of dedicated professionals, committed to providing a safe and thriving environment for our community, and visitors.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heidi B. Pugliese MSN, RN
Chief Executive Officer
Nicole Hernandez
Regional Chief Operating Officer
Company data provided by crunchbase