Claris Health · 9 hours ago
Administrative Coordinator
11500 W Olympic Blvd #570 · Los Angeles, CA 90064
Full-time
Onsite
New Grad, Entry Level
$56K/yr - $56K/yrClaris Health is dedicated to providing compassionate care to individuals and families during vulnerable times. The Administrative Coordinator will support operations leadership by managing schedules, overseeing HR documentation, coordinating events, and ensuring compliance with policies and regulations.
Health CareMedicalNon ProfitWellness
Responsibilities
Maintain accurate and confidential HR documentation, including employee files, licenses, and compliance records
Support recruitment by posting jobs, screening applicants, conducting reference checks, and assisting with interviews
Coordinate new hire onboarding and assist with staff training documentation
Research HR laws and regulations to ensure compliance with applicable policies
Assist with maintaining and updating the employee handbook in collaboration with HR/Operations and legal staff
Assist in developing training manuals and process documentation for departments and programs
Create, maintain, and improve organizational systems, policies, and procedures
Serve as staff liaison in committee meetings, ensuring that adopted policies are properly updated, documented, and distributed
Monitor compliance with accreditation, licensing, and safety requirements
Support staff engagement initiatives, including recognition, wellness, and team-building activities
Oversee program and service administrative tasks, including EHR updates, incident reports, and volunteer onboarding/offboarding
Provide administrative support to the VP of Operations, including board filings, meeting preparation, and coordination of staff events
When needed, serve as a scribe during staff, committee, and quality improvement meetings
Provide occasional logistical support to executive staff to enable them to focus on core responsibilities
Assist with the coordination and execution of seasonal events (including client and volunteer events), staff retreats, church speaking engagements, and fundraising events
Support event logistics, including booking venues, coordinating catering, managing supplies, arranging audiovisual needs, and overseeing event-day execution
Work closely with event staff and volunteers to ensure smooth operations and alignment with organizational standards
When needed, support stewardship efforts, including acknowledgment letters, special acknowledgments, and thank-you calls
Schedule donor tours, lunches, speaking engagements, interviews, and meetings for the CEO and executive team
Assist with preparation for donor meetings and advancement-related projects
Assist with the content and design production and distribution of donor and other community outreach publications and materials (electronic and print)
Schedule various fundraising related meetings for the development team, including donor tours, lunches, speaking engagements, staff meetings, interviews, etc
Communicate with donors regarding failed monthly donations, new donations, and field other donor-related calls that come into the office
Perform additional duties as assigned by the executive team
Qualification
Required
Agree with and uphold the Claris Health Mission Statement, Core Values, and Policies and Procedures
Strong organizational skills with keen attention to detail
Ability to manage confidential information with discretion
Excellent written and verbal communication skills
Proficiency with Microsoft Office/Google Workspace, and project management platforms
Ability to manage multiple tasks, prioritize effectively, and meet deadlines
Collaborative, adaptable, and proactive in supporting both staff and leadership
Preferred
Experience in HR, operations, nonprofit, or administrative support preferred
Benefits
Medical, dental, and vision coverage (starting the first of the month after 90 days)
Paid holidays, PTO, and sick leave
Continuing education assistance
Retirement savings through CalSavers
Parental leave
Mental health support
Company
Claris Health
Claris Health is a non-profit organization that offers medical services including pregnancy testing, ultrasound imaging & health screening.
Founded in 1977
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Talitha Phillips
CEO
Company data provided by crunchbase