Wellmark Blue Cross and Blue Shield · 16 hours ago
Administrative Assistant III - Business Analytics
Des Moines, IA, USA
Full-time
Hybrid
Mid Level
4+ years expWellmark Blue Cross and Blue Shield is a mutual insurance company dedicated to the well-being of its members. They are seeking a detail-oriented and proactive Administrative Assistant III to support the Vice President of Business Analytics and the Business Analytics teams by managing complex calendars, scheduling, and providing administrative support.
Financial ServicesHealth InsuranceInsurancePersonal Health
No H1B
Responsibilities
Serve as a trusted partner to the VP, providing proactive and strategic support to ensure their success in driving initiatives
Act as a key point of contact for these critical functions, complex calendar & inbox management, scheduling meetings with internal and external stakeholders, travel coordination, greeting visitors, meeting preparation/coordination (e.g., agendas, minutes, arrangements), drafting communications, proofreading/editing presentations and materials, assisting with onboarding new leaders and handling all administrative tasks efficiently
Utilize independent judgment and organizational skills to provide a broad scope of administrative support to the VP in carrying out their operational responsibilities and objectives in a fast-paced, enthusiastic environment
Take independent actions following established procedures with limited supervision and provide support on several fronts including but not limited to time management, project support, planning, coordinating, scheduling, and researching while maintaining confidentiality
Provide support to team members, customers, vendors, stakeholders and employees through friendly, professional, timely and accurate response to their inquiries
Accurately and effectively perform calendar management by resolving timing conflicts, schedule meetings, prioritize and manage multiple inquiries, handle mail distribution and receipt
Participate in the budget process for multiple departments to ensure timely completion, including but not limited to planning, data entry, account reconciliation and the timely handling of bills with internal and external customers/vendors
Prepare and/or create error free moderately complex documents and materials in a timely manner for internal/external communications
Provide moderately complex administrative support to multiple departments including but not limited to submitting expense reports, event planning, catering requests, coordination of travel arrangements, ordering departmental supplies, and assist with intra-department documentation and file management
Coordinate and define department projects with emphasis in planning, managing resources, communication of recommendations, and may be responsible for leading project implementation
Qualification
Required
Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience
4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment
Strong Microsoft office product experience —e.g., Outlook, Teams, Word, PowerPoint, Excel and Visio
Strong and effective written and verbal communications skills
Effective project support, multi-tasking, and organizational skills, including time management and prioritization. Ability to succeed in a fast-paced office environment with multiple assignments and deadlines. Flexible and adaptable to change
Strong attention to detail with demonstrated accuracy
Ability to operate independently and make decisions by following procedures that may include ambiguity
High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others
Company
Wellmark Blue Cross and Blue Shield
Wellmark Blue Cross and Blue Shield and its subsidiaries provide health coverage to more than 2 million members in Iowa and South Dakota.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John Forsyth
Chief Executive Officer
Andrew Neller
Deputy Chief Information Security Officer
Recent News
2022-02-18
Company data provided by crunchbase