Morrison Child and Family Services · 15 hours ago
Administrative Specialist - Part Time
Milwaukie, Oregon
Full-time, Part-time
Onsite
Entry Level
$20.06/hr - $22.09/hr
1+ years expMorrison Child and Family Services is a non-profit organization providing comprehensive services to children and families. The Administrative Specialist is responsible for performing various administrative tasks within the outpatient clinic, ensuring smooth operations and support for clinical staff.
Child CareHealth CareMental HealthNon Profit
Responsibilities
Assists with daily administrative operations of the clinic including but not limited to: opening and/or closing the clinic; scheduling clients; making reminder calls; performs verification checks of client eligibility of insurance and authorization for services; checking in clients/families/visitors and directing them to the waiting area or meeting room; informing staff of client/visitors’ arrivals or cancellations; maintains an orderly and neat waiting area/lobby; monitors clients and families who may have emotional and/or behavioral challenges in the waiting area/lobby; addressing, redirecting and/or problem solving with upset, angry, delayed, severely traumatized, emotionally and/or behaviorally challenged clients and families; engages difficult clients in activities; communicates concerning behaviors with assigned therapist; assists with medical transport
Assists with administrative operations of client information including but not limited to: processing and entering client intake documentation; ensuring data entry in client electronic heath records (EHR) is accurate; client records are scanned into the accurate EHR section; client EHR is maintained and ready for appointments; maintain any existing client paper files; maintain chart area to ensure files are secure, organized, and accessible; ensuring pertinent ongoing forms and documentation is scanned and uploaded correctly into the client’s EHR; process records requests and subpoenas; archive paper files and maintain closed file database for stage facility; order charts from storage facility; assist with opening and closing client’s EHR
Perform administration functions including but not limited to: filing; photocopying; scanning; typing; faxing; data entry in multiple databases; recordkeeping; opening, sorting and distributing mail; answering multi-lined phones, screening incoming calls; checking voicemail; transferring calls; emailing; greeting visitors and answering questions; setting up and managing spreadsheets and databases; assisting with general word processing of letters, forms, reports, etc.; responds to commonly-asked questions or directs individuals to the necessary person
Provides administrative support to clinical staff; provides coverage for other support staff as requested by supervisor; creates a positive team environment
Participates in assigned staff meetings, other meetings and committees
Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices
Participate in staff development, in-services, and training related to workplace effectiveness; model professional behaviors and implement improvements to business practices with awareness of their impact in a trauma-informed behavioral healthcare organization
Performs other related duties as required and assigned
Qualification
Required
A high school diploma or equivalent is required
1 year consecutive office experience
Intermediate level computer capabilities in use of data bases, web-based environments, word processing, email and spreadsheets
Pass a DHS criminal history background
Meets agency driving requirements
Works up to 40 hours a week, as specified on employment offer letter, during regular clinic hours (Monday through Friday 8am – 8pm); schedule is created with assigned supervisor
May be required to work irregular hours outside of the normal clinic business hours including weekends
Travel and perform duties at different agency locations with possible meetings/presentations at other Morrison designated worksites and in the community
CPR and Standard First Aid Certification within 30 days of hire and keep current
Preferred
Bilingual abilities, including the ability to speak, read, write, and translate documents in Spanish. Must clear a language test
Knowledge of non-profit
Knowledge of electronic health records
Benefits
Medical
Vision
Dental
Flexible Spending Accounts
Employer-Paid Life
Accidental Death and Dismemberment
Long-Term Disability
Employee Assistance Program (EAP)
Company
Morrison Child and Family Services
Morrison Child and Family Services provides mental health and substance abuse for children and their families.
201-500 employees
H1B Sponsorship
Morrison Child and Family Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Chuck morrison
CEO
Nick Gallo
Chief Executive Officer
Company data provided by crunchbase