Alzheimer's Association - Orange County Chapter · 5 hours ago
Office Manager
Charleston, WV
Full-time
Onsite
Mid Level
$22.50/hr - $24.50/hr
3+ years expThe Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support, and research. The Office Manager provides administrative and operational support to the West Virginia Chapter, ensuring efficient office operations and serving as a liaison on administrative matters.
Non-profit Organization Management
Responsibilities
Provides general support to visitors and ensure phone coverage for West Virginia office and handle customer inquiries and complaints
Maintains a safe and secure working environment
Manages work requests, office supply orders and relationships with vendors, service providers and landlords
Lead efforts in identifying, analyzing, revamping, and implementing changes in chapter operations policies and procedures to continuously improve effectiveness and efficiencies; train employees and volunteers on
Assists with data entry for West Virginia program rosters into the database
Responsible for the recruitment, supervision and training of unpaid volunteers working in the office and assists in volunteer training for fundraising events
Handles distribution of monthly program newsletter and posting of volunteer opportunities on appropriate boards and disseminate interested applications to the appropriate team member
Provides basic onsite IT support to staff as needed
Updates templates with Walk specific content for Walk collateral materials, manages large group volunteers for top market Walks, drafts eblasts and text messages
Designs and orders walk signs and supplies
Coordinates truck rentals and other logistics for Walk season
Provides administrative support as assigned for chapter programs (Care and Support) and fund-raising (Revenue) initiatives, projects and events includes audits of program data to ensure accuracy and completion
As needed, assists with welcome calls to teams
Responsible for in-person processing of mail and revenue for West Virginia and serve as a virtual processor for West Virginia mail processing
Ensures that all items are invoices and paid on time
Qualification
Required
Associate's degree (or equivalent experience) in business administration, data management or related field preferred
3+ years administrative experience
Strong organizational skills and attention to detail
Ability to analyze information; to anticipate situations requiring forethought and follow-up with executives and multiple stakeholders; make timely and appropriate decisions
Ability to work independently and succeed in a growing, fast-paced organization with a collaborative teamwork environment; flexibility and adaptability are essential
Excellent proofreading skills
Must be able to communicate effectively with people of diverse backgrounds
Excellent telephone and in person customer service skills
Ability to work evenings and weekends (as needed)
Agreeable to assist at events offsite (as needed)
Preferred
Experience with Canva and/or Adobe Creative preferred
Experience with CRM System such as Convio, Luminate, and/or Personify a plus
Benefits
Medical
Dental
Vision
Flex accounts
Short and long-term disability
Life insurance
Long term care insurance
Tuition reimbursement
Generous Paid Time Off
12 annual holidays
Paid Family Leave
Annual Cultural & Heritage Day
Volunteer Day of their choosing
Gold standard 401(k) retirement plan
Company
Alzheimer's Association - Orange County Chapter
The Alzheimer's Association is the leading voluntary health organization in Alzheimer care, support and research.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase