ABM Industries · 10 hours ago
Office Administrator
Loudonville, NY
Full-time
Onsite
Mid Level
$24/hr - $28/hr
3+ years expABM Industries is a company focused on providing facilities management services. They are seeking an Office Administrator to support the Facilities Management leadership team by ensuring smooth administrative operations and adherence to university policies and procedures.
Facilities Support ServicesFacility ManagementJanitorial Service
Responsibilities
Perform general administrative functions including data entry, answering phones, filing, scheduling, copying, and managing departmental communications
Provide excellent customer service to students, faculty, staff, and campus visitors
Maintain accurate administrative records, digital files, and Facilities Management documentation in accordance with university standards
Create and maintain spreadsheets, track data, develop reports, and apply formulas as needed for Facilities operations
Assist with developing presentations, written procedures, and internal policies for the Facilities Management team
Process onboarding and offboarding paperwork for Facilities staff, including coordinating background checks and ensuring completion of required documentation
Greet visitors and support the front-office function in a professional, service-oriented manner
Prepare routine and ad-hoc reports for Facilities leadership (e.g., work order metrics, staffing reports, compliance tracking)
Provide administrative support for departmental meetings, trainings, and campus events
Manage office supplies, equipment, and service requests for the Facilities office
Support additional duties or projects as assigned by Facilities leadership
Qualification
Required
High school diploma required; associate degree or higher preferred, especially in business administration, office management, or a related field
Minimum of three years of administrative, office management, or executive assistant experience, preferably in facilities, operations, or a higher education environment
High energy, professional demeanor, and a positive, team-oriented attitude
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with facilities management or work order systems is a plus
Experience with timekeeping, employee record maintenance, or HR administrative processes
Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines
Excellent interpersonal, verbal, and written communication skills
Ability to work collaboratively in a fast-paced, service-focused team environment
Demonstrated sense of urgency, initiative, and ability to work with minimal supervision
Ability to handle confidential information with discretion
Skilled at multitasking while maintaining accuracy and attention to detail
Strong English verbal and written communication skills
Benefits
Comprehensive benefits package
Company
ABM Industries
ABM Industries is a facility management company that offers airport shuttles, wheelchair assistance, and janitorial services to businesses.
10001+ employees
H1B Sponsorship
ABM Industries has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (4)
2023 (2)
2022 (3)
2021 (4)
2020 (3)
Funding
Current Stage
Public CompanyTotal Funding
$2.2B2025-02-27Post Ipo Debt· $2.2B
1978-01-13IPO
Leadership Team
Scott Salmirs
President and CEO
Rene Jacobsen
EVP & Chief Operating Officer
Recent News
2026-01-22
2026-01-16
2026-01-06
Company data provided by crunchbase