Virginia Commonwealth University · 5 hours ago
Administrative and Office Library Coordinator
Floyd, VA
Full-time
Onsite
New Grad, Entry Level
$49K/yr - $54K/yrVirginia Commonwealth University is seeking a dynamic candidate to serve as the Administrative and Office Library Coordinator for the VCU Training and Technical Assistance Center grant project. This role involves providing clerical administration and library coordination, ensuring efficient office support and managing library materials for public access.
Higher EducationLife ScienceUniversities
Responsibilities
Provides general office support, including answering phones, assisting consumers, faxing, retrieving and distributing mail, copying, and ordering library and office materials:
Completes administrative tasks as requested by all T/TAC project staff
Designs and formats flyers and brochures
Ensures all T/TAC publications are visually appealing, easy to read, accurate, and error-free prior to dissemination
Acquires and applies knowledge of University requirements related to document and publication standards
Assists staff with publication dissemination to ensure proper use of logos, acknowledgments, and sponsorship/funding sources
Maintains and updates the T/TAC office display materials for workshops, conferences, and meetings
Researches school websites for updated information and maintains current school contact lists
Compiles and maintains school and office personnel lists and manages a listserv for bulk email communications
Collects and disseminates information related to VCU T/TAC activities and accomplishments among Program Specialists, VDOE staff, and marketing personnel at the Partnership for People with Disabilities
Answers phone and front door for consumers
Assists with purchasing materials and supplies as needed
Travel to sites and assist with events upon request
Lift and pack materials
Provides oversight and support for the T/TAC Materials Library and Assistive Technology (AT) Library, both of which are accessible to the public:
Learns and utilizes Library World software to support material dissemination and library operations
Provides library-related information and guidance to T/TAC staff
Catalogs books, videos, and assistive technology materials in the Library World database
Maintains and updates the AT section of the Library World database
Researches books and videos using Library World, the Library of Congress, and WorldCat to ensure accurate cataloging
Labels all library materials with Library of Congress numbers, T/TAC regional addresses, barcodes, and other required identifiers
Maintains the library shelving system to ensure materials are organized and accessible to users
Periodically removes outdated or obsolete materials from shelves and databases and maintains records of all purged items
Assists consumers with database and visual searches to locate library materials of interest
Manages the checkout process by completing required forms, entering data into library databases, and tracking materials for statistical reporting
Checks out materials to consumers and coordinates mailing of materials upon request
Sends weekly reminders via phone and email to consumers regarding overdue materials
Conducts an annual inventory of all library and AT materials to assess loss, damage, and outdated resources
Lift, pack, unpack, and shelve materials in the library
Keep library materials clean and ready for dissemination for consumers
Enters data for VDOE and NIRS database programs:
Enters data from VCU T/TAC event data sheets into the VDOE statewide T/TAC database, including trainings and evaluations
Enters new schools into the VDOE statewide T/TAC database
Enters data from VCU T/TAC event data sheets into the NIRS database, including trainings and publications
Other duties as assigned
Qualification
Required
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU
High school diploma
Prior experience working in an office environment
Knowledge of administrative, logistical, operational, and technical tasks related to the community engagement field
Ability to complete assignments accurately and on time with a strong attention to detail
Ability to learn new software programs and processes needed for the project's administrative support
Must be dependable and able to report to work on time consistently
Must work on-site at our Staples Mill Road location 5 days per week (This is not a teleworking position.)
Ability to work independently and as part of a team
Must be proactive and willing to cross-train with other team members and provide secondary support as needed
Strong organizational and time management skills with the ability to meet deadlines
Excellent oral and written communication skills in daily interactions
Demonstrated office/clerical coordination work experience
Must be able to lift boxes, organize materials, and pack and unpack training materials in vehicles with project staff
Must be able to travel to on-site events to provide support if needed
Proficient in using web browsers and online resources to research, access, and verify information
The ability to provide excellent customer service to internal and external customers from all backgrounds and experiences
Preferred
Associate or Bachelor's degree in a related field
Prior experience working in a library environment
Prior experience working in a higher education setting
Prior office management experience is a plus
Benefits
Comprehensive health benefits
Paid annual and holiday leave granted up front
Generous tuition benefits
Retirement planning and savings options
Tax-deferred annuity and cash match programs
Employee discounts
Well-being resources
Abundant opportunities for career development and advancement
And more.
Company
Virginia Commonwealth University
Virginia Commonwealth University.
Founded in 1838
10001+ employees
H1B Sponsorship
Virginia Commonwealth University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (85)
2023 (71)
2022 (94)
2021 (77)
2020 (60)
Funding
Current Stage
Late StageTotal Funding
$7.48MKey Investors
Virginia Innovation Partnership CorporationUnited States-Japan Foundation
2025-01-15Grant· $0.1M
2024-03-12Grant· $0.08M
2024-02-01Grant· $0.07M
Leadership Team
Karol Kain Gray
Senior VP and CFO
Andrea Ferreira-Gonzalez
Professor
Recent News
The Virginian-Pilot
2025-12-05
2025-11-01
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