Colonial Parking · 2 hours ago
EXECUTIVE ASSISTANT TO THE CEO
Washington, DC
Full-time
Onsite
Mid Level
$36/hr - $36/hr
3+ years expColonial Parking Inc is seeking an Executive Assistant to the CEO who will provide high-level administrative support to ensure seamless coordination of daily operations and strategic priorities. The role includes managing complex schedules, preparing executive materials, and facilitating efficient decision-making within the organization.
Facilities Support Services
Responsibilities
Schedule internal/external meetings for CEO using Outlook
Schedule travel arrangements for CEO and Executive Leadership team
Prepare and edit correspondence for CEO and Executive Leadership team
Process emails from company website, either responding to emails or forwarding to proper person and/or department for response
Process weekly departmental reports for CEO
Prepare and maintain business files for company
Process and reconcile expense reports using Concur with accuracy and timeliness
Coordinate comprehensive travel arrangements, including flights, lodging, and itineraries
Manage complex calendars and schedule meetings across multiple stakeholders
Oversee and maintain the CEO executive conference room to ensure readiness for all meetings
Plan and execute company town hall events, ensuring seamless logistics and engagement
Arrange catering services for meetings and events, tailored to team and executive needs
Lead gifting initiatives for internal and external partners, from concept to delivery
Retrieve, sort, and distribute mail and packages for the executive team
Prepare and document detailed meeting minutes and action items
Administer and maintain the Courtesy Card/holiday card program, ensuring accurate tracking and communication
Coordinate cross‑functional event planning in partnership with internal departments
Coordinate and schedule monthly CEO/Manager Huddle Calls, ensuring seamless communication and preparedness
Manage and process the company’s charitable contributions, maintaining accurate records and timely submissions
Administer subscription renewals and association membership invoices, ensuring proper documentation and on time payment
Provide secretarial, administrative and clerical support to Executive Vice President, Chief Operating Officer, Chief Financial Officer and the Vice President of Business and Client Development (e.g., research topics, assist in the maintenance of data sources and records, schedule meetings, proof and edit documents, etc.)
Manage interview scheduling for executive and director‑level candidates with professionalism and confidentiality
Produce and assemble large, complex documents (e.g., P&L reports) for the CEO and Executive Leadership Team
Perform additional responsibilities and special assignments as needed to support executive operations
Qualification
Required
3-5 years secretarial/administrative experience including providing administrative support to executive teams
Proven ability to respond to and manage multiple and changing hard deadlines as determined by executive team
Demonstrated ability to work with little direct supervision
Excellent word processing, organization, communications and general computer skills required
Established experience in Microsoft Office Products, including Word, Excel, Power Point and Outlook
Excellent oral and written communications and comprehension skills are required
Company
Colonial Parking
Colonial Parking is a family owned and locally-based company dedicated to providing unparalleled service.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Colleen M. Niese, SPHR, CPP
Chief Executive Officer
Ronald Peck
Chief Financial Officer, Senior EVP
Company data provided by crunchbase