City of Casper · 13 hours ago
Administrative Assistant - Casper Police Department
Casper, WY
Full-time
Onsite
Entry Level
1+ years expCity of Casper is seeking an Administrative Assistant for the Police Department, where the role serves as the first point of contact and provides essential administrative support. The position involves assisting citizens, managing clerical duties, and ensuring smooth operations within the Records Division.
CommunitiesGovernmentNon Profit
Responsibilities
Serves as a primary customer service function to a specified division(s) or area and performs semi-skilled administrative support with some independence, including responding to routine requests for information, directing callers and visitors to appropriately to internal departments or individuals; taking and transmitting messages; communicating with the public regarding fees, policies, rules and general information about a division, facility, or event
Performs various clerical duties utilizing standard office equipment including basic research, making photocopies, and faxing documents, ordering office supplies, filing and record retention. Utilizes software systems and databases; data entry to collect and maintain records
May train others on administrative level work and temporarily assist in other departments as needs arise in the organization
Processes accounts payables and/or receivables including calculating and determining settlements or adjustments; accepts payments; may maintain a petty cash supply; and researches, tracks and coordinates all accounts payables and/or receivables for an assigned area
Receives, processes, sorts, and/or distributes a variety of mail, internal correspondence, materials, invoices, payments, and/or other applicable items
Runs standard reports according to established timelines, or as directed
Assists in the coordination and administration of calendaring, special projects, events, and/or programs as assigned
Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor
Performs other duties of a similar nature or level
Qualification
Required
High school diploma or equivalent (G.E.D.) required
Minimum of one (1) year of experience working in a clerical or administrative support position
Customer service principles
English language, grammar, and punctuation
Basic mathematical principles
Basic record keeping and file management principles
Time management tools
Modern office procedures, methods and use of technological equipment including database management and computer software programs such as Microsoft Office
Organize records in an easily retrievable fashion
Routinely demonstrate the City of Casper core values
Operate modern office equipment, software and operating systems/applications
Maintain confidentiality
Learn and follow applicable procedures and policies
Accurately proofread numerical and text data
Accurately type documents at a reasonable rate of speed
Learn and follow applicable procedures for accounts payable/receivable and Municipal budgets
Learn and follow applicable procedures for maintaining accurate records and comply with record retention guidelines
Trouble shoot on office equipment
Order and maintain office supplies
Meet deadlines
Work on a variety of tasks simultaneously
Work with some level of independence and may lead others with administrative duties
Perform basic research and review of data
Prepare basic reports and written correspondence
Make travel arrangements
Maintain a neat and professional appearance
Communicate effectively verbally and in writing
Follow written and verbal instructions
Establish and maintain effective working relationships with those contacted in the course of work
Follow all City safety rules and procedures and immediately report all accidents/incidents or unsafe conditions to a supervisor
Providing customer service
Proofreading and editing documents
Scheduling calendars and coordinating meetings and/or events
Typing and data entry
Operating in a courteous, knowledgeable and tactful manner with customers, staff and the general public
Oral and written communication, sufficient to exchange or convey effective information and to receive work direction
Operating modern office equipment, software and operating systems/applications
Note taking
Accounts payable/receivable
Maintaining confidentiality
Time management
Creating clear and concise reports
Conflict management and problem solving
Preferred
Local government experience preferred
Possession of a valid Wyoming Driver's License preferred
May require being, or obtaining, a Notary Public designation
Company
City of Casper
City of Casper is a government organization that manages metropolitan planning services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase