Guardian Life · 6 hours ago
Executive Assistant
New York, NY
Full-time
Hybrid
Entry, Mid Level
$68K/yr - $102K/yr
1+ years expGuardian Life is seeking an experienced Executive Assistant to support executive Marketing leaders. This role is pivotal in enabling enterprise-wide priorities and ensuring seamless operations at the highest level of the organization, including managing complex schedules and serving as a key liaison across stakeholders.
DentalFinancial ServicesHardwareInsuranceLife Insurance
No H1B
Responsibilities
Provide comprehensive support to Marketing senior leaders, including complex calendar management, strategic prioritization, and high-level meeting coordination
Organize and manage logistics for executive meetings, including virtual setups, menus and catering and supporting team volunteer activities; prepare and distribute detailed meeting minutes and follow-up action items
Prepare and review PowerPoint slides for team meetings and town hall meetings
Coordinate domestic and international travel arrangements for multiple parties, ensuring compliance with travel policies and budget constraints
Monitor budget expenditures and assist in budget planning and allocation processes; set up and manage purchase orders and external vendor communications; prepare basic financial reports as needed
Implement efficient record-keeping systems and ensure records are updated regularly
Serve as a liaison between executives and internal/external stakeholders, ensuring timely and accurate communication
Support enterprise initiatives and special projects, often requiring cross-functional collaboration
Anticipate needs and proactively identify opportunities to enhance executive productivity and effectiveness
Qualification
Required
Bachelor's degree or professional equivalent; advanced administrative or business training is a plus
1-3+ years of experience in an executive assistant role, supporting senior executives in a complex, matrixed organization
Advanced proficiency in Microsoft Office Suite and enterprise collaboration tools
Strong organizational and time management skills, with the ability to manage ambiguity and competing priorities
Executive presence and the ability to handle sensitive information with absolute confidentiality
Benefits
Skill-building
Leadership development
Philanthropic opportunities
Supportive, flexible, and inclusive benefits and resources
Company
Guardian Life
Guardian Life Insurance Company of America (Guardian) is one of the country’s leading mutual insurers.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2016-08-23Non Equity Assistance
Leadership Team
Andrew McMahon
Chairman and CEO
Michael Prestileo
Chief Strategy Officer
Recent News
2025-12-11
Company data provided by crunchbase