Sinclair Community College · 19 hours ago
Administrative Assistant II - STEM Division
Dayton, OH
Full-time
Onsite
Mid Level
$40K/yr - $40K/yr
3+ years expSinclair Community College is seeking an Administrative Assistant II to support the STEM Division and its leadership. The role involves coordinating processes, assisting with event planning, and providing administrative support to the Dean and Assistant Dean.
CommunitiesEducationLifestyle
Responsibilities
Complete processes and related forms for approval of the supervisor as needed to ensure smooth operation of the division
Organize divisional events that include Manufacturing Day, STEM Exploration Day (Fall and Spring), STEM Open House, and smaller events as needed. This includes working with the Assistant Dean and Marketing and Admissions to manage registration, create and distribute promotional materials, develop event agendas, and coordinate presenters and guides
Establish and use systems for the management of faculty, staff and student records within the division as requested by the supervisor
Create and maintain minutes of department division leadership team meetings and ensure availability of those to the meeting participants
Support the communication of activities, policy and process revisions, and general needs within the division between the faculty and staff of the division and its leadership team
Support the STEM Leadership Team in creation of and maintenance of various reports
Assist in training and professional development of other members of the division as requested by the supervisor
Serve as an effective team member within the division, sub-groups, or any collaborative teams as assigned
Demonstrate performance that is innovative, well-organized, and supportive of institutional goals and that fosters individual excellence and morale required
Provide coverage of the division office phone line, providing direct service to students according to established divisional practices
Other duties as assigned
Qualification
Required
Minimum of an associate's degree required; bachelor's degree preferred. Related work experience may be substituted for the associate's degree at the discretion of the STEM Division Dean
Minimum of 3 years of administrative experience required
Demonstrated confidentiality and discretion regarding student, faculty, and staff records and any information related to the operation of the division deemed to be confidential required
Excellent working knowledge of Microsoft Word, Excel, and Outlook required
Ability to learn and quickly become proficient in other technology-based resources used by the division required
Candidate must possess strong interpersonal and professional communications skills and demonstrate outstanding customer service and telephone etiquette skills required
Ability to demonstrate strong organizational skills, the ability to effectively manage multiple priorities and demonstrate good judgment required
Preferred
bachelor's degree preferred
Experience in higher education preferred
Benefits
Tuition waiver for employee and dependents for all Sinclair courses and programs
Support for continued professional development, including tuition reimbursement for other universities and colleges
OPERS pension participation, with 14% employer contribution
4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually
14 days of annually observed company holidays
Expansive and competitive insurance programs, including an HSA with annual employer contribution available
High quality programs and events for work-life balance
Company
Sinclair Community College
Sinclair Community College is a school in Dayton.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$4.99MKey Investors
Ohio Department of Higher EducationU.S. Department of EducationMike Turner
2025-04-01Grant· $0.18M
2025-01-16Grant· $0.9M
2024-04-02Grant· $2M
Leadership Team
Andrew Shepherd
Chief Research Officer
Recent News
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